Senior Project Coordinator

Job Overview

Senior Project Coordinator is responsible for the delivery of capital projects, with a primary focus on fleet and equipment procurement and operational process improvements. They work collaboratively with internal departments and external stakeholders to ensure that all projects support Metro Transit’s operational objectives and advance its equity and environmental sustainability goals.

• Coordinate the full lifecycle of non‑revenue vehicle and equipment projects, from needs assessment through procurement, outfitting, onboarding, and delivery.
• Develop project, timelines, and milestone schedules; monitor progress and adjust plans as necessary to ensure timely, cost‑effective project completion.
• Collaborate with internal and external stakeholders.
• Prepare and process procurement‑related documents including requisitions, Contract Initiation Memos (CIMs), scopes of work, and cost estimates.
• Work with vendors to monitor production, delivery timelines, and the outfitting of vehicles and equipment; conduct inspections at key milestones to ensure adherence to project specifications.
• Ensure compliance with local, state, and federal procurement policies, including documentation required for federally funded projects.
• Maintain accurate records of all projects using various systems such as Txbase (ERP), Excel, and assist in the implementation of a new Enterprise Asset Management System (EAMS).
• Identify alternative sources for parts for fleet equipment, vehicles, and buses, when supply chains are delayed.
• Track and report project costs, funding balances, and budget forecasts; elevate any potential overruns or delays to leadership.
• Miscellaneous tasks as assigned.

Full Salary Range: $42.90 to $69.63 hourly ($89,232 to $144,830 annually)

Anticipated Hiring Salary Range: $42.90 to $60.10 hourly ($89,232 to $125,000 annually)

• High school diploma/GED with eight (8) years of experience.
• Associate’s degree with six (6) years of experience.
• Bachelor’s degree with four (4) years of experience.
• Master’s degree and two (2) years of experience.

• Experience in Automotive, Diesel or a similar field.
• Experience with configuration of fleet equipment.
• Understanding of fleet maintenance principals.

• Knowledge of project management principles, tools, and best practices.
• Familiarity with public procurement practices, budgeting, and financial tracking.
• Technical understanding related to assigned area (e.g., capital infrastructure, vehicle systems, sustainability, design, or transit operations).
• Strong skills in coordination, planning, time management, and stakeholder engagement.
• Ability to research, evaluate, and recommend technical and procedural solutions.
• Strong analytical and reporting skills, including ability to synthesize complex information.
• Proficiency in Microsoft Office and relevant systems (e.g., Excel, project tracking software, database platforms).
• Excellent verbal and written communication skills, including ability to create clear, professional reports and documentation.
• Ability to work independently and collaboratively across diverse teams and organizational levels.
• Ability to manage multiple projects simultaneously with attention to deadlines and competing priorities.

• We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.
• We encourage our employees to develop their skills through on‑site training and tuition reimbursement.
• We provide a competitive salary, excellent benefits and a good work/life balance.
• Career advancement opportunities.

Union/Grade: Non‑Represented / Pay Grade H

FLSA Status: Exempt

Safety Sensitive: No

Work is primarily performed in a standard office work environment; however, there will be some travel from the primary work site to other sites and to construction sites, and occasionally out of state. At times incumbent in this position will be exposed to outdoor weather conditions, near moving parts and equipment, fumes and airborne particles and electrical items.

• We review your minimum qualifications.
• We rate your education and experience.
• We conduct a structured panel interview.
• We conduct a selection interview.

The Metropolitan Council is an Equal Opportunity, affirmative action, and veteran‑friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply. If you have a disability that requires accommodation during the selection process, please email HR‑OCCHealthte.mn.us.