Executive Assistant​/Sales Support Coordinator

FASTSIGNS 008 Central/ West FW – is hiring for an Executive Assistant / Sales Support Coordinator to join our team! This role works

• Competitive Pay
• Paid Vacation and Holidays
• Performance Bonus
• Act as the primary internal point of contact supporting the Outside Sales Representative, helping manage priorities, schedules, and customer follow-up.
• Assist with preparing estimates, proposals, contracts, and work orders to ensure accuracy and timely processing.
• Coordinate between sales, production, and installation teams to ensure projects move smoothly from sale to completion.
• Manage customer communication on behalf of the sales rep via email, phone, and in person daily.
• Track opportunities, follow-ups, and deadlines to ensure no leads, quotes, or projects fall through the cracks.
• Support daily sales operations by organizing information, updating systems, and preparing materials for client meetings.
• Build strong relationships with clients by providing professional, responsive, and organized support throughout the sales process.
• Help execute business and marketing initiatives that support the growth of the FASTSIGNS Center. Social media - client visitation.
• Handle sensitive information with discretion and professionalism.

• 401(k)
• 401(k) matching

FASTSIGNS 008 Central/ West FW – is hiring for an Executive Assistant / Sales Support Coordinator to join our team! This role works directly with our Outside Sales Representative and plays a critical part in supporting sales execution, customer communication, and internal coordination to ensure an exceptional client experience from first contact through final delivery.

• Competitive Pay
• Paid Vacation and Holidays
• Performance Bonus
• Ongoing Training Opportunities

• Act as the primary internal point of contact supporting the Outside Sales Representative, helping manage priorities, schedules, and customer follow-up.
• Assist with preparing estimates, proposals, contracts, and work orders to ensure accuracy and timely processing.
• Coordinate between sales, production, and installation teams to ensure projects move smoothly from sale to completion.
• Manage customer communication on behalf of the sales rep via email, phone, and in person daily.
• Track opportunities, follow-ups, and deadlines to ensure no leads, quotes, or projects fall through the cracks.
• Support daily sales operations by organizing information, updating systems, and preparing materials for client meetings.
• Build strong relationships with clients by providing professional, responsive, and organized support throughout the sales process.
• Help execute business and marketing initiatives that support the growth of the FASTSIGNS Center. Social media - client visitation.
• Handle sensitive information with discretion and professionalism.

• 3+ years of experience in administrative support, sales support, customer service, or executive assistance preferred
• High school diploma or equivalent (college coursework a plus)
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills
• Proactive, dependable, and able to work independently with minimal supervision
• Comfortable working with CRM systems, email, scheduling tools, and production/order software
• Excellent follow-through and time management skills
• Ability to sit and work at a computer for extended periods (4 hours or more)
• Ability to work under pressure while producing high-volume, high-quality work
• Act as the primary internal point of…