Accounting Assistant

POSITION DESCRIPTION

TITLE:

Accounting Assistant DEPARTMENT:

Operations

REPORTS TO:

Accounting SupervisorFLSA:

Non-Exempt

WORK SCHEDULE:

M-F 8:00am – 5:00pm

TRAVEL REQUIRED:

0%

LOCATION:

Lakewood, COMANAGEMENT:

No

EEO:

Administrative Support WorkersJOB FAMILY:

Administrative Support WorkersA Little

About Us:

ZAP is a full-service engineering, design, and construction management firm servicing the oil & gas, heavy industrial, mining, and manufacturing sectors. From our Lakewood, Colorado office, we execute projects across North America, spanning from California to Florida and Canada down to Mexico. Our projects range in size from simple engineering studies or maintenance repairs to full-scale design of extensive facilities. ZAP operates at a fast pace while providing a team-centric approach to our work.

About your role:

The Accounting Assistant is a hands-on, full-time position with day-to-day duties responsible for completing the accounting and administrative tasks required of an engineering consulting firm.

Essential Duties and Major Responsibilities Processes overhead transactions and in-house expenses, as well as prepares monthly company credit cards.

Fields and communicates to management employee issues with the accounting system.

Enters transactional data into the accounting system.

Acquires proper vendor documents, resolves invoice discrepancies and manages billing for multiple projects.

Works with the project managers to obtain vendor invoice approval and process invoices for payment through three-way matching procedures.

Ensures proper project setup and proper client billing.

Delivers client invoice aging statements.

Ensures proper billing occurs per various client requirements.

Prepares proper backup for each client invoice for the project managers to review.

Files and matches payment remittances with client invoices.

Assist with other duties as assigned.

Work Hours:

Company Hours8:00 AM to 5:00 PM. Hours vary and are dependent on business needs.
40-Hour Work Week Monday through Friday, hours may vary with the workload.

Evenings/Weekends/OTAs needed to satisfy the requirements of the position.

Benefits:

Medical Insurance Dental insurance

Vision Insurance
401(k)
Accrued PTOShort-Term and Long-Term Disability Basic Life / AD&DVoluntary Life / AD&DEmployee Assistance Program (EAP)
Aflac Education High  School Diploma or GED and an associate degree with designation in Business, Accounting, Bookkeeping, Finance, or a similar field is required.

Bachelor’s degree is preferred.

Entry-level position, but ERP experience preferred.

Type of Experience Needed to be Successful Excellent written and verbal communication skills.

Ability to resolve simple problems quickly and effectively without significant assistance.

Capacity to self-direct work tasks, and meet deliverables and timelines.

General experience leading work groups or task forces for specific projects.

Proficiency with Microsoft Office Suite, including Word, Outlook, and Excel.

Supervisory Expectations:

The position does not have any regular responsibility for overseeing or supervising the work of other team members.

Independence of Action Supervisor monitors work progress; incumbent follows precedents and procedures and may set priorities and organizes work within general guidelines established by supervisor.

Physical Demands and Work Environment: (The phrases “occasionally," “regularly,” and “frequently” correspond to the following definitions: “occasionally” means up to 1/3 of working time, “regularly” means between 1/3 and 2/3 of working time, and “frequently” means 2/3 and more of working time.)The work environment is the typical office environment. The employee must complete their work satisfactorily in an environment where there are significant distractions, including staff, clients, and vendors walking through and conversing, telephones ringing, conversations carrying over, loud noises, and interruptions to answer questions from others.

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. In many cases, reasonable accommodations may be made to enable individuals with disabilities to perform…