AP​/AR Specialist

An AP/AR Specialist at a privately held franchisor manages the dual cycle of outgoing vendor payments and incoming franchise revenues. Key responsibilities include processing corporate expenses and tracking recurring royalty collections. This role acts as a primary financial contact for both corporate vendors and individual franchise owners.

• Job Title: AP/AR Specialist (Accounts Payable & Accounts Receivable)
• Company Type: Privately Held Franchisor
• Department: Finance and Accounting
• Reports To: Accounting Manager
• Compensation: $24- 28/hour ~50-60k annualized base salary plus annual bonus potential

• Royalty Collection: Track, calculate, and pull weekly or monthly franchise royalties, marketing fees, and technology fund contributions.
• Invoicing: Generate accurate invoices for franchise system store openings, initial franchise fees, product sales, or territory renewals.
• ACH Processing: Administer and monitor Automated Clearing House (ACH) direct debits from franchisee bank accounts.
• Collections: Monitor aging AR reports, research payment discrepancies, and politely follow up with franchise owners on overdue balances.

• Invoice Processing: Code, route, and match high-volume vendor invoices using 3-way matching principles.
• Expense Management: Review and process corporate employee expense reports and corporate credit card statements.
• Disbursements: Prepare weekly check runs, wire transfers, and ACH payments for management approval.
• Vendor Relations: Maintain accurate vendor profiles, resolve billing issues, and manage annual Form 1099 processing.

• Experience: 2 to 4 years of dedicated AP and AR experience; multi-unit or franchise industry background is a major plus.
• Education: Associate's degree in Accounting, Finance, or Business Administration (Bachelor's preferred).
• Technical
  
  Skills:
  
  Proficiency in accounting platforms (e.g., Net Suite, Quick Books, Sage) and automated AP/AR software (e.g., ).
• Core Competencies: Extreme attention to detail, strong data entry accuracy, and excellent customer service skills for handling franchisee inquiries.