Executive Assistant - Plasma Innovations

Overview

Requisition : 34649

At Terumo Blood and Cell Technologies, our 8,000+ global associates pride themselves on coming to work each day, knowing that what we do impacts the lives of patients around the world.
For Terumo, for Everyone, Everywhere.

We make medical devices and related products that are used to collect, separate, manufacture and process various components of blood and cells. With our innovative technologies and service offerings, we touch a patient’s life every second of every day and are committed to continuing to increase the number of patients we serve.
Advancing healthcare with heart.

With some of the best and brightest minds in the industry, an unmatched global footprint, comprehensive benefits and a distinct culture, Terumo Blood and Cell Technologies is a great place to work, grow and be part of a team that is focused on making a difference.
Join us and help shape wherever we go next. You create your future and ours.

Job location: Onsite Lakewood, Colorado

Essential duties

• Participates in, coordinates, and leads projects of a specialized and complex nature involving analytical thinking and judgment.
• Takes initiative to report on project status by anticipating and alerting manager and internal customers of potential project difficulties.
• Identifies process improvements and assists in planning, coordinating, and implementing new programs or procedures.
• Professionally and confidentially handles both routine and non-routine requests for information and assistance using discretion in determining whether the situation can be handled personally or should be referred to the manager or others for dispositions.
• Establishes priorities and manages a diverse workload.
• Executes administrative support functions including general receptionist duties, phone calls, greeting visitors, mail, filing, typing, expense reporting and projects.
• Coordinates travel, educational workshops, and other meetings by establishing meeting locations and coordinating appropriate arrangements.
• Establishes, implements, and maintains procedures and systems for processing work, administrative tasks and projects, communicating schedules, keeping records, board meetings, special council meetings, and agendas.
• Establishes, revises, and maintains office/online organization systems that require knowledge of department operations and discretion in determining the proper place for documents.

Other duties and responsibilities

• Obtain and organize information for use in conferences, speeches, and reports as requested by the executive.
• Have ownership of the executive's agenda/schedule.
• Works on assignments that are moderately complex in nature where judgment and analysis are required in resolving problems and making recommendations.
• Acts as a resource for colleagues with less experience.
• Assists in producing departmental budget and related planning documents.
• Participates in continuous improvement efforts.
• May lead cross-functional meetings.
• Order business supplies as necessary.

Education

Bachelor’s degree or, equivalent of education and experience sufficient to successfully perform the essential functions of the job may be considered.

Experience

• Minimum 5 years’ experience.
• Experience working in a global environment.
• Professional certification or equivalent experience in working with senior level executives preferred.

Required Core Skills & Competencies

• Advanced proficiency in Microsoft Excel (formulas, pivot tables, data analysis, dashboards, and reporting)
• Strong working knowledge of Smartsheet for project tracking, workflows, automation, KPI dashboards, and executive reporting
• Expertise in Microsoft Power Point for creating clear, executive-ready presentations, summaries, and visual storytelling
• Proficient across
  Microsoft Office applications (Outlook, Word, Teams, SharePoint)
• Exceptional command of written and verbal English
  , with strong attention to spelling, grammar, and numerical accuracy
• Highly organized and detail-oriented
  , with the ability to manage multiple priorities and deadlines simultaneously
• Demonstrated ability to
  work independently with minimal supervision in a fast-paced environment with…