Department Coordinator IV (Academic Affairs

Department:

Location: Health Sciences Center

Time Type: Full time

Worker Type: Regular

Job Req : R109111

Minimum Requirements: Bachelor's degree in a related field or an equivalent combination of education and experience. Grade 4 (Hourly)

Position

Description:

This position primarily serves as the “program(s) registrar” for the School of Dentistry, communicating with the UofL Registrar’s Office, Bursar’s Office, Office of Academic Planning and Accountability, and the Graduate School regarding students, curriculum, tuition and fees, class scheduling and faculty. Also provides faculty with support in curriculum, syllabus management, course grading and academic matters.

Benefits
–The University of Louisville has an exceptional benefits package; to learn more about our benefits please visit here.

Essential Duties and Responsibilities

• Serves as custodian for the official academic records of all students following matriculation through degree conferral. Maintains and archives academic records of all graduates from the School of Dentistry. Serving as the primary liaison for the registrar's office.
• Monitors grade rosters and processes grade changes. Calculates, maintains and provides GPA and class rankings (DMD and DH) each semester. Maintains records of National Board results.
• Registers student cohorts for classes through the UofL Registrar’s office. Notifies students of financial holds on accounts or other issues preventing timely enrollment.
• Verifies the accuracy of honors and degree referrals and works closely with the Office of Student Affairs at the graduation ceremony. Verifies Commencement Book information including all graduation honors and student awards. Maintains programs of studies for the MSD students.
• Enters Graduation Honors and degree clearance verifications for students in People Soft.
• Researches and responds to credentialing requests for alumni.
• Organizes and facilitates the Awards Program.
• Monitors course shell creation on Blackboard and follows up to open year-long courses early so course materials may be shared. Troubleshoots problems for students and faculty regarding access to Blackboard, curriculum, and other academic matters. Communicates with courses directors to ensure that syllabi are uploaded correctly and timely each semester.
• Participates in template development for syllabi.
• Monitors access to and faculty evaluations for course directors each semester in Blue Eval or other system.
• Ensures that course schedules, room and faculty assignments are accurately recorded in People Soft and communicated to the Registrar’s Office.
• Maintains the course inventory for the School of Dentistry, and the entries in the Curriculum Inventory Management (CIM) System.
• Serves as the Exam Soft Administrator.
• Updates ULSD Bulletin and participates in team review of student handbooks.
• Documents all student approved leaves of absence, suspensions, withdrawals.
• Monitors Service Account daily.
• Responsible for preparing student progress promotion comm
• Other duties as assigned.

Preferred Qualifications

• Detail oriented, organized, ability to work independently, read and process information quickly, and draft correspondence and policy.
• Good time-management skills, team player, and fosters positive working relationships with other university units.
• Accurate and quick data entry skills.
• Prior experience involving student curriculum, student enrollment, or other student services
• Proficient in Microsoft Office products:
  Excel, Word, and Outlook email.
• Experience in software/web-based platforms:
  People Soft, Course Leaf, Blackboard, and Exam Soft.

Target Compensation Maximum: $32.98

Target Compensation Minimum: $21.99

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status or  accordance with the Rehabilitation Act…