Document Control Specialist

TITLE:

Document Control Specialist DEPARTMENT:

Operations

REPORTS TO:

Document Control SupervisorFLSA:

Non-Exempt

WORK SCHEDULE:

M-F 8:00AM-5:00

PM

TRAVEL REQUIRED:

No

LOCATION:

Lakewood, COMANAGEMENT:

No

EEO:

Professionals JOB FAMILYProfessionalsA Little

About Us:

ZAP is a full-service engineering, design, and construction management firm servicing the oil & gas, heavy industrial, mining, and manufacturing sectors. From our Lakewood, Colorado office, we execute projects across North America spanning from California to Florida and Canada down to Mexico. Our projects range in size from simple engineering studies or maintenance repairs to full-scale design of large facilities. ZAP operates at a fast pace while providing a team-centric approach to our work.

About your role:

This is a hands-on, in-office, full-time position with day-to-day duties that include maintaining project documents and records, sending and receiving transmittals. The Document Control Specialist coordinates with and supports Project Teams and may interface with Clients.

Essential Duties and Major Responsibilities Engineering Document Control (DC)
Manages transmittals and document controls through quality assurance (QA) and quality control (QC) of project documents and drawings, document routing, as well as creating and issuing transmittals.

Maintains project master drawing list and drawing folders, in addition to, assisting with job book creation and updates.

Maintain document sharing site(s), both internal and Client managed document sharing site(s).Vendor/Supplier Document Control (DC)
Receive vendor/supplier transmittals providing primary QA and QC of vendor/supplier documents and drawings and prepare submissions for routing.

Utilize document database for tracking of vendor/supplier documents.

Create/update/maintain vendor/supplier document status reports.

Maintain project Vendor Transmittal folders.

Assist with other duties as assigned.

Work Hours:

Company Hours This position works 8:00 AM to 5:00 PM. Hours vary and are dependent on business needs. This is an in-office position.
40 Hour Work Week Monday through Friday, Hours may vary with the workload.

Evenings/Weekends/OTAs needed to satisfy the requirements of the position.

Benefits:

Medical Insurance Dental insurance

Vision Insurance
401(k)
Accrued PTOShort-Term and Long-Term Disability Basic Life / AD&DVoluntary Life / AD&DEmployee Assistance Program (EAP)
Aflac Education Some  college course work required.

Associate or bachelor’s degree preferred.
1+ years of document control experience preferred.
1+ years of industry experience preferred.

Type of Experience Needed to be Successful:

Excellent written and verbal communication skills.

Problem-solving skills to propose mutually beneficial solutions.

Competent in Microsoft Office Suite, including Word, Outlook, and Excel, as well as other software required to execute daily tasks.

Familiarity with database applications.

Ability to self-direct and take responsibility for own tasks, deliverables, and timelines.

Supervisory Expectations:

The position does not have any regular responsibility for overseeing or supervising the work of other team members.

Independence of Action:

Work progress is closely monitored by supervisor/manager/leader; incumbent follows precedents and procedures and may set priorities and organize work within general guidelines established by supervisor/manager.

Physical Demands and Work Environment: (The phrases  occasionally,   regularly,  and  frequently  correspond to the following definitions:  occasionally  means up to 1/3 of working time,  regularly  means between 1/3 and 2/3 of working time, and  frequently  means 2/3 and more of working time.)The work environment is the typical office and construction environment. The employee must…