Senior Administrative Assistant

Job Description

At Haskell, you’re not just joining a company—you’re joining a nationally recognized Top Workplace where diverse perspectives and inclusive thinking drive stronger outcomes. Whether you’re starting out, growing your expertise, or leading the way, you’ll find a culture grounded in trust, driven by excellence, and built to support your goals. Here, you’ll have the opportunity, flexibility, and sense of belonging to grow your career your way—while making a real impact.

Responsible for handling a wide range of administrative and executive support-related tasks and works independently with little or no supervision. Manage the day-to-day business activities of upper-level senior leadership as assigned. This position works in a fast-paced environment, sometimes under pressure while remaining flexible, proactive, resourceful, and efficient.

• Set priorities and develop procedures to accomplish tasks within deadlines, ensuring efficient coordination and follow-through.
• Prepare, review, and edit high-level documents, presentations, and reports, including financial, statistical, legal, or technical data.
• Independently manage and coordinate senior leadership’s complex schedules, ensuring alignment with business priorities.
• Create professional presentations using PowerPoint or other software for internal and external meetings.
• Draft and sign routine and complex correspondence, ensuring professional communication in all interactions.
• Conduct in-depth research and gather detailed information to support senior leadership’s decision-making.
• Handle and safeguard sensitive and confidential information, ensuring discretion and compliance.
• Prepare and process expense reports, budgets, and financial documents for senior leadership.
• Review and approve timecards and expense reports, ensuring accuracy and compliance.
• Manage complex travel itineraries for senior leadership, ensuring smooth logistics.
• Support senior leadership in the hiring process, including interview coordination and onboarding.
• Provide training to junior staff, enhancing team performance and mentoring administrative personnel.
• Plan and coordinate offsite meetings, conferences, and special events.
• Act as the primary point of contact for high-level external stakeholders, maintaining professional relationships.
• Represent senior leadership in meetings, conferences, and events as needed.
• Work with various departments to ensure smooth execution of initiatives and facilitate communication.
• Assist with other duties as assigned within the designated department.
• Travel as required.

• High school diploma required; some college or applicable business certification preferred.
• Senior Admin I requires a minimum of 5–7 years of relevant experience;
  Senior Admin II requires 7+ years of experience.

• Good organizational skills; attention to detail
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Communicate effectively verbally and in writing
• Provide, as well as carry out, detailed verbal and written instructions independently
• Collaborate with others to accomplish organizational goals; identify and resolve problems
• Use logical or rational thinking to solve problems; make decisions based on personal judgment
• Perform mathematical calculations (fractions, decimals, percentages, statistical) as needed
• Demonstrate competency in Microsoft Word, including PowerPoint;
  Procore if applicable
• Ability to understand and execute the company vision and values of Team, Excellence, Service, and Trust
• High level of professionalism, discretion, and confidentiality

While performing the duties of this job, team members may be required to visit alternate…