Service Project Administrator

• Process service agreements in system applications
• Process and invoice quoted and time-and-materials work
• Handle various billing requirements
• Coordinate accurate and timely recording of service costs, including materials, timesheets, labor-hour allocation, and daily reports
• Perform general administrative functions, including purchase orders
• Generate, interpret, and print assigned reports
• Communicate effectively with team members
• Support routine project documentation, materials, job costing, status monitoring, invoicing, and administrative project closeout
• Interact with the Admin Team Leader, Area Service Managers, and assigned service team members to ensure timely project completion

• One-year certificate from college or technical school and three (3) plus years of related billing experience and/or training; or equivalent combination of education and experience
• Strong communication skills
• Proactive approach and willingness to work independently and as part of a team
• Proven experience prioritizing tasks to meet tight deadlines in a high-paced environment
• Flexibility to work overtime/weekends as required
• Familiarity with HVAC systems preferred, not required
• Participate in and contribute to lean improvement activities

Demonstrates expertise in processing service agreements, invoicing, and managing billing requirements while ensuring accurate recording of service costs and project documentation. Strong communication and organizational skills are essential for effective collaboration and timely project completion.

• Billing Experience
• Service Agreement Processing
• Project Documentation Support
• Task Prioritization
• Communication Skills

• Invoicing
• Service Cost Recording
• Purchase Order Management
• Report Generation
• Job Costing

• Strong Communication
• Proactive Approach
• Team Collaboration
• Flexibility

• One-Year Certificate from College or Technical School

• HVAC Systems
• Lean Improvement Activities