Project Administrative Assistant

Current job opportunities are posted here as they become available.

Atlas is a trusted leader in environmental and infrastructure consulting services; we provide services that enable communities to flourish and thrive. With a team of 3,500 employees and offices throughout the US, we combine local expertise and a network of relationships to deliver solutions to both public and private clients. Our services help improve the quality of life in the communities where we live and work.

We always aim for smart, safe, and sustainable results. At Atlas we understand that our future is everyone’s responsibility, and we create a better experience at every stage of a project.

At Atlas, we're providing services that enable communities to flourish and thrive, and if you're a Project Administrative Assistant ready to develop high-quality proposal and qualification materials while ensuring accurate, organized, and brand-aligned marketing content, then this is your moment. You'll compile and edit resumes and project descriptions, create proposals and Statements of Qualifications (SOQs), maintain organized marketing files and CRM records, perform quality control reviews, and provide administrative support that helps keep projects and office operations running smoothly.

Join a dynamic, value-driven, client- and community-focused environment where your work creates a lasting positive impact for the people and communities we serve.

• Document Compilation & Organization
• Gather and consolidate resumes and project descriptions from multiple sources into comprehensive, standardized documents.
• Review and merge multiple versions of the same document to ensure consistency, accuracy, and completeness.
• Assist in formatting and editing documents to align with company standards.
• File Management & Data Organization
• Contribute to establishment of a well-structured file system to organize proposal and marketing materials for easy access and retrieval.
• Ensure consistency in file naming conventions and version control.
• Prepare documents for seamless upload into the CRM database.
• Technical Editing & Quality Control
• Conduct a thorough technical edit of resumes and project descriptions to ensure clarity, grammar, and formatting consistency.
• Verify that all information aligns with company branding and industry standards.
• Cross-check details for accuracy, including project dates, roles, and technical descriptions.
• Project and Office Administrative Assistance and Overflow for Front Desk Operations
• Proposal and SOQ creation and production.

• Current student or recent graduate in Business, Marketing, Communications, English, or a related field.
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Willingness to assist and attend business development events, industry association functions with our local marketing staff.
• Excellent writing and editing skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with Adobe Acrobat.
• Experience with CRM systems or document management platforms is a plus but not required.
• Experience in project management assistance or project management administration preferred.

• Interest in business development, proposals, or technical writing.
• Ability to work independently and meet deadlines.
• Ability to work in-office.
• Strong analytical and problem-solving skills.
• Eagerness to learn and contribute to a collaborative team environment.

The A-Team Experience is our employee program focused on helping our people thrive professionally, personally and as part of a community. We trust our people to do great work and live fulfilling…