Bilingual Administrative Assistant

Job Description

Kimel Psychological Services | Bilingual Administrative Assistant (Spanish/English)

Greenwood Village, CO
· Part-Time W-2

At Kimel Psychological Services (KPS), we believe exceptional client care begins with exceptional administrative support. Our administrative team is the heart of our practice, ensuring that families receive compassionate, efficient, and professional service from their very first contact with our clinic.

We are seeking a highly organized, detail-oriented, and personable Spanish-speaking (and excellent English-speaking) Bilingual Administrative Assistant to join our growing practice. This position is ideal for someone who enjoys helping others, thrives in a collaborative environment, and wants to make a meaningful impact in the lives of children, adults, and families seeking psychological services.

Our team is supportive, intellectually stimulating, collaborative, and deeply committed to serving neurodiverse individuals and their families. We value professionalism, cultural humility, flexibility, and a genuine passion for helping others.

Kimel Psychological Services is a group psychology practice that specializes in psychological evaluations and therapy for children, adolescents, and adults with developmental disabilities, learning differences, ADHD, giftedness, twice-exceptional profiles, and mood disorders.

We provide culturally sensitive, evidence-based services across Medicaid, Medicare, and private-pay populations. Our evaluations assess cognitive and intellectual abilities, academic achievement, attention disorders, emotional functioning, fetal substance exposure, head injury, autism spectrum disorder, and other developmental disabilities.

We serve clients from ages 1 through adulthood throughout the Denver Metro area and surrounding communities. Our team is collaborative, supportive, and genuinely invested in helping one another grow professionally. KPS is proud to be a woman- and minority-owned practice committed to providing culturally responsive care to the diverse communities we serve.

• Serve as a welcoming first point of contact for clients and families
• Respond promptly and professionally to phone calls, emails, and faxes
• Conduct intake calls and answer questions regarding clinic services
• Schedule appointments and manage clinician calendars
• Coordinate room usage and scheduling logistics
• Provide support to Spanish-speaking families throughout the intake and scheduling process

• Verify insurance coverage and benefits
• Assist with private-pay and insurance billing processes
• Initiate appointment reminders and follow-up communications
• Maintain accurate client records within our electronic medical record system
• Scan, upload, organize, and shred client documentation
• Ensure compliance with HIPAA and confidentiality requirements
• Help organize toys and clinic materials and keep the space tidy

• Work closely with the primary administrative assistant and clinical team
• Help maintain an organized, professional, and welcoming office environment
• Monitor administrative processes to ensure efficiency and quality
• Participate in staff engagement events and team-building activities
• Contribute ideas that help improve client experience and practice operations

• W2 competitive hourly pay ($21-28/hour) based on experience, qualifications, and bilingual proficiency.

• Monthly staff engagement events and ongoing professional development
• A collaborative, inclusive, and genuinely supportive team culture
• Very nice location- close access to restaurants and shopping areas (for breaks)