Analyst-Vendor Management

JOB DESCRIPTION

Primary purpose:

The Vendor Management Analyst plays a key role in supporting day-to-day vendor operations, ensuring accurate and compliant vendor master data, and coordinating with Procurement and Accounts Payable teams. The role involves maintaining supplier records, facilitating onboarding, processing vendor updates, and providing operational support across procurement and payables workflows. Ideal candidates will demonstrate attention to detail, strong organizational skills, and familiarity with ERP systems such as Oracle Cloud ERP.

Proficiency in Excel is required, and Procurement or Accounts Payables experience is considered an asset.

• A degree in Business, Supply Chain, Information Systems, or a related discipline is preferred, though equivalent relevant experience will also be considered. A formal degree is not mandatory.

• Demonstrated experience of a minimum of 2 years in procurement, vendor management, or accounts payable roles.
• Experience managing vendor onboarding and documentation (e.g., W-9s, banking info, COIs) in a corporate or regulated environment.
• Understanding of compliance requirements related to 1099 classification, supplier risk, or audit readiness.
• Experience interacting with cross-functional teams including Procurement, Legal, Finance, and Compliance.
• Familiarity with ERP systems (Oracle preferred; SAP, Ariba, or Coupa also accepted).
• Proficiency in Microsoft Excel (e.g., VLOOKUP, filters, pivot tables).
• Strong attention to detail and accuracy in data entry and documentation.
• Clear and professional communication skills, with a customer-service orientation.
• Experience in regulated industries (energy, utilities, oil & gas) is desirable.
• Bilingual (English/Spanish) is a plus.

• Must possess and maintain a valid driver's license and a driving record satisfactory to the company and its insurers (for travel).

• Strong attention to detail and commitment to data quality and controls.
• Ability to manage multiple tasks with deadlines.
• Comfortable learning and operating platforms.
• Team player with customer service orientation.

• The employee is regularly required to use hands to type, touch, handle, or feel. The employee is required to talk and hear. The employee is frequently required to stand and reach with hands and arms. The employee is occasionally required to walk and climb or balance. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Must be able to sit for prolonged periods of time.

• Position is located at the company's Lakewood, CO office.
• Hybrid schedule, with regular onsite presence expected (Monday-Wednesday).
• Occasional travel (up to 5%) may be required for training, audits, or collaboration across company locations.

• Experience in regulated industries (energy, utilities, oil & gas) is desirable.
• Certifications such as CPSM, CIPS, CTP, or vendor risk/security certificates (CRISC, CRMA) are a plus.
• Bilingual (English/Spanish) a plus.

• The annual salary range for this position will be $55,000-$72,000/yr.

• Essential duties and responsibilities.
• Vendor Record Management
• Manage new vendor registration requests and ensure timely collection of required documentation.
• Maintain accurate supplier records, including banking information, W-9 forms, certificates of insurance, and contact data.
• Coordinate vendor updates and deactivations in accordance with company policies and audit requirements.
• Monitor documentation expirations and follow up with suppliers or internal requesters to maintain compliance.
• Procurement & Accounts Payable Coordination
• Serve as a liaison between Procurement, AP, and internal stakeholders to resolve vendor-related issues involving POs, invoices, or payments.
• Research and resolve duplicate records, tax classification discrepancies, or banking errors.
• Manage inquiries from internal requesters and external vendors, using shared inboxes or ticketing systems.
• Support and maintain Excel-based trackers to monitor onboarding cycle times, vendor status, and exception queues.
• Support visibility into KPIs such as onboarding backlog, documentation health, or record accuracy.
• Support audit and compliance efforts through clean record-keeping and reporting.

Tallgrass was named one of the 2023 Top Workplaces USA and highlighted in Colorado's Top Workplaces for the past seven consecutive years. Tallgrass is a leading energy infrastructure company focused on safely, reliably, and sustainably delivering the energy and services that power our nation and enable our quality of life.

At Tallgrass, we value our teams and strive to create an environment where employees feel respected, and their…