Proposal Lead

The Proposal Lead supports the development and submission of proposal responses, including Requests for Quotations (RFQs) and Requests for Proposals (RFPs). Responsibilities include monitoring proposal opportunities and websites, developing templates, tracking proposal data and win/loss results, and managing the customer relationship management (CRM) database in Unanet. The Proposal Lead works closely with Proposal Coordinators and the Marketing and Business Development teams to ensure proposal efforts have the resources and support needed to deliver successful bids.

Bachelor’s degree in marketing, communication, journalism, business administration, or relevant industry experience.

5 to 7 years of professional experience in proposal preparation, marketing, or document production, preferably in the environmental, architectural, or engineering industries.

Certifications or coursework in relevant subject areas or experience in environmental consulting a plus.

Experience working with a CRM tool (Unanet preferred).

Certified Professional Services Marketer (CPSM) preferred.

APMP or Bid Master certification preferred.

Proposal Development and Management – Skilled in analyzing RFPs, developing compliant and compelling proposals, coordinating across departments, and managing multiple submissions under tight deadlines.

Writing and Editing Expertise – Strong command of written communication, including drafting, editing, and proofreading technical and marketing content with clarity, accuracy, and attention to detail.

Cross-Functional Collaboration – Ability to work effectively with technical staff, Project Managers, marketing, and the graphic design team to produce cohesive and visually aligned submittals and materials.

Organizational and Project Prioritization Skills – Proven ability to manage complex schedules, prioritize tasks, and track evolving proposal components and marketing assets in a fast-paced, deadline-driven environment.

Knowledge of Contracting and Industry Practices – Familiarity with environmental consulting terminology and contract mechanisms (e.g., time-and-materials and fixed-fee), and awareness of federal and state proposal requirements.

Excellent verbal and written communication skills.

3+ years’ experience with Client Relationship Management software.

Strong accuracy and attention to detail.

Ability to work independently and in a team environment.

Ability to manage multiple projects/deadlines and accommodate shifting priorities.

The Proposal Lead will conduct these tasks under the immediate supervision of the Director of Business Development.

Lead the proposal cycle with efficiency.

Be the subject matter expert on Unanet the CRM software

Maintain database within CRM with an eye for user experience and best practices

Plan and run each proposal as a project: schedule, response outline, contributor assignments, review gates and production plan, managed against the client’s requirements and deadlines.

Analyze RFPs, RFQs, and other business opportunities; identify pursuit requirements, deadlines, deliverables, and resources needed to develop competitive proposals.

Lead and manage multiple proposals simultaneously, coordinating timelines, resources, pricing, reviews, and deliverables to ensure accurate, high-quality, and timely submissions.

Develop and coordinate proposal content and supporting materials, including resumes, project descriptions, references, organizational charts, schedules, cost estimates, rate schedules, and other required documents.

Maintain an inventory of proposal materials, including standard text, resume descriptions, project descriptions, project information, and…