Accounts Payable Coordinator

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

We're seeking a detail-oriented and organized accounting professional to support our day-to-day accounts payable operations. In this role, you'll play a key part in ensuring timely payments, maintaining accurate financial records, and supporting a smooth and efficient finance function.

• Process and manage vendor invoices accurately and on time.
• Coordinate weekly payments to vendors, client-related third parties, and employee reimbursements.
• Reconcile invoices, purchase orders, and financial records, investigating and resolving discrepancies.
• Maintain vendor records and onboarding documentation.
• Support annual 1099 reporting and compliance activities.
• Reconcile specialized accounts, including USPTO and collateral accounts.
• Prepare trust account payments and assist with treasury‑related activities as needed.
• Communicate with vendors regarding payment status and terms.
• Manage petty cash reconciliations and assist with banking transactions, including stop payments and voids.
• Provide support to internal staff regarding accounts payable inquiries.
• Contribute to ongoing process improvements and assist with additional accounting and administrative projects as needed.

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• 2+ years of accounts payable, accounting, or related finance experience.
• Ability to thrive in a fast‑paced, deadline‑driven environment.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational, communication, and problem‑solving skills.
• Ability to handle confidential information with professionalism and discretion.
• Strong Microsoft Office skills, particularly Excel.
• Experience with accounting systems, vendor management, and payment platforms is a plus.

You’ll be part of a collaborative team where your work directly supports the financial health and operational success of the firm. This is a great opportunity for someone who enjoys working with numbers, building relationships, and improving processes.