Procurement Coordinator

About CubX

CubX is a modern Managed Service Provider (MSP) transforming how businesses experience technology.

CubX is a modern Managed Service Provider (MSP) transforming how businesses experience technology.

We believe IT should be simple, secure, and enjoyable—not confusing or intimidating. Through automation, thoughtful design, and world-class customer experiences, we're changing what businesses expect from their technology partner.

At CubX, we believe our clients are more than just tickets—they're our friends. We're committed to providing top-notch service with a personal touch. We like to take a creative approach, think outside the box, and get ahead of issue before they arise. We also believe in providing a balanced environment, with benefits that include:

• Competitive Salary & Comprehensive Benefits Package:
  Health, dental, vision, 401(k), and PTO
• Professional Development:
  Access to training and certification programs to grow your skills in areas like Microsoft 365, Azure, and networking
• Fun & Inclusive Company Culture:
  Team events, social activities, onsite gym for physical wellness, and a supportive work environment that values your ideas and input

The Procurement Coordinator will own the day-to-day procurement process and help ensure our hardware, software, licensing, subscriptions, and vendor relationships run smoothly.

Core responsibilities will include:

• Obtaining and comparing vendor quotes
• Placing hardware, software, licensing, and cloud service orders
• Tracking orders, shipments, and deliveries
• Coordinating with vendors and distributors to resolve issues
• Managing RMAs, returns, and warranty claims
• Managing software subscriptions, licensing, and renewals to ensure services remain active and renewals are completed on time
• Monitoring upcoming renewals and proactively coordinating with internal teams and vendors to prevent service interruptions
• Maintaining accurate procurement records and updating internal systems
• Working with Accounting to reconcile invoices and purchasing records when needed
• Ensuring hardware and licensing are available in time for client projects and onboarding
• Partnering with our engineering and account management teams to identify product recommendations, refresh opportunities, and licensing improvements that create additional value for clients
• Preparing quotes and recommendations for hardware, software, and managed services that support client growth while helping drive additional recurring revenue
• Developing strong relationships with our vendor partners and staying current on new products, promotions, and programs that may benefit our clients

• Highly organized and detail-oriented
• Comfortable communicating with vendors over the phone and email
• Persistent with follow-up and able to keep tasks moving until they're fully completed
• Tech-savvy and able to quickly learn new systems
• Able to manage multiple priorities in a fast-paced environment
• A strong communicator with excellent organizational skills

• Health benefits
• Paid time off
• Opportunities for professional development and certifications
• Modern office environment
• Work alongside a fast-growing, technology-focused leadership team
• Salary of $45,000-$55,000 USD
• Paid time off and company holidays
• Health, dental, and vision insurance options
• 401(k) retirement plan with company match
• On-site gym for employee wellness
• Modern, collaborative office environment
• Ongoing training and professional development
• Opportunity to work with cutting-edge technology
• Team events and employee appreciation initiatives
• Strong company culture focused on innovation and teamwork