Office Manager - Lakewood

Office Manager

Our vision is to ensure that "Washington State's children and youth grow up safe and healthy— thriving physically, emotionally, and educationally, nurtured by family and community."

Job Title:

Office Manager

Location:

Lakewood, WA - Region
5. Full-time/permanent. Work duties will be performed in an office environment. Some travel is required to other offices and collocated offices for supervision and office management. Travel for training, conferences, or to attend meetings may be necessary.

Closes: 08/10/2026 Salary: $49,296 - $66,072 Annually.

We're seeking an Office Manager to lead Region 5, Child Welfare Field Operations, Lakewood Office facility coordination. Within the Department of Children, Youth, and Families, the Office Manager is the primary contact person who provides liaison services for CW Field Operations, including headquarters divisional staff, UW Alliance, local office PBX telecommunications, Lakewood office management team safety committee chair, and LEP interpreter services.

We are seeking someone with strong supervisory experience, including responsibility for planning, organizing, and coordinating work in a business office. If this sounds like you, apply today!

The Opportunity:

This position is responsible for the overall day-to-day facility management duties under the Lakewood DCYF Area Administrator, consisting of 65-plus staff and an additional 20 employees from UW Alliance, State, and Regional Programs. This scope of work includes supervising office clerical support staff, managing expense reports and forecasts, security systems monitoring, employee s and daily updating, designing office space layouts, and records management.

This position acts as the facility coordinator for the office/building, serving as liaison with the landlord, security contractors, building vendors, and others regarding facility maintenance in the Lakewood office.

Some of what you'll do:

• Main duties include Facilities Coordination, Office Management, Fiscal/Purchasing, Supervision, and Support to Area Administrator.
• Acts as the direct liaison with building managers, vendors, contractors, regional business center, and agencies regarding office maintenance.
• Coordinates the completeness of work requests and acquires resources needed to accomplish changes in workstations.
• Coordinates with OSSD and DCYF Regional Business Center to order and dispose of equipment, furniture, and supplies.
• Evaluates business and staff needs to determine requirements for remodeling jobs.
• Acts as vehicle coordinator, working with regional and headquarters staff regarding mileage, tracking, accident reporting, and maintenance scheduling for state vehicles.
• Monitors state vehicles, coordinates routine maintenance, schedules vehicles, and maintains mileage logs.
• Oversees control system of all keys being issued/returned, issues and maintains control of proximity cards to building occupants.
• Ensures the fire security alarm system and building security system are maintained.
• Plans and implements lease renewal process and establishes fiscal plans.
• Coordinates the annual completion of office risk self-assessments.
• Monitors budget status for FTE's and discretionary expenditures.
• Prepares office actuals and forecasts for administrator use in budget planning cycles.
• Serves as a liaison with landlords, contractors, vendors, and others regarding facilities maintenance.
• Conducts training, assigns and schedules work, and acts on leave requests.
• Participates in staff evaluations and assignment of staff duties.
• Establishes office procedures, standards, priorities, and deadlines.
• Performs complex secretarial duties such as ordering supplies, processing mail, performing reception duties, maintaining a central filing system, faxes, photocopying, and processing disclosure requests.
• Provides support and coaching regarding interaction with clients.
• Coordinates, reviews, and ensures adequate reception coverage, and provides clear and consistent direction and training.
• Supervises clerical staff and provides support to the social services staff.
• Coordinates the agency's concrete goods.
• Inventory control and processes orders.
• Provides direct technical and…