DSHS WSH Office Assistant 3

DSHS WSH Office Assistant 3 - UNIT
We’re hiring an Office Assistant 3 at Western State Hospital (WSH) in Lakewood, WA. In this role within the Health Information Management Services (HIMS) function as a ward clerk/clerical support to the interdisciplinary treatment teams as needed on a particular ward and/or “sister” ward within the WSH.

Description
DSHS WSH Office Assistant 3 - UNITWe’re hiring an Office Assistant 3 at Western State Hospital (WSH) in Lakewood, WA. In this role within the Health Information Management Services (HIMS) function as a ward clerk/clerical support to the interdisciplinary treatment teams as needed on a particular ward and/or “sister” ward within the WSH. This position is ultimately responsible for maintaining standardization of the medical record with strict adherence of federal, state regulations, while following established hospital policies, procedures, guidelines, forms and manuals specific to the maintenance and safeguarding of all patients Protected Health Information (PHI) during all phases of the patient’s stay at WSH.

Some Of What You ll Do

• Performs a wide variety of clerical activities and tasks
• Ensure the smooth operations of the wards, such as preparing admission/discharge paperwork for new or discharging patients, process all documents including legal information, security, tracking, standardization, accuracy, maintenance, and up-to-date status of each hard copy clinical patient record
• Complete required data entry and compile spreadsheets for the ward staff, quality assurance monitors, and monthly/weekly data reports, including discharge, admission, transfer to jail, and post documents to be sent to the HIMS department
• Complete all clinical record printing, filing, data entry, composition and data extracts in/for the clinical record
• Perform accurate keyboarding of documentation for the medical records
• Ensure that all patient records have a current Court Order filed in their medical chart following the GOR working chart order, file updated Court Orders upon receipt from Psychologist or from In & Out Reports
• Conduct receiving and sorting of incoming ward and patient mail and delivery of outgoing ward and patient mail to the center’s designated mail area
• Prepare and assemble all required documentation
• Other duties as assigned

What We re Looking For

• Knowledge of medical records forms procurement and distribution procedures and records retention procedures
• Ability work with or around people in an inpatient behavioral health setting
• Ability to effectively work with and communicate with a multidisciplinary medical staff team
• Ability to type 40wpm, knowledge of Microsoft Office programs, and be proficient in English both written and verbal

Additional Information

• Work Schedule:
  
  6:30am - 3pm Monday-Friday with Saturday & Sunday as regular days off
• Pierce County employees are eligible to receive an Orca Card for transportation needs
• Opportunities performed on-site at this work location at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary

Who should apply?

Professionals With

• A high school diploma or equivalent AND two years of clerical experience
• An Associate degree in business administration, accounting or a related field is desired

Along With Your Application, Please Include

• An updated resume
• Three professional references with contact information

Questions? Please contact sharon.sterling.gov or call Talent Acquisition  and reference job number 02595.

The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring an equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

Supplemental Information

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