Secretary- Guidance - 20272224

Secretary
- Guidance -

Clover Park School District Thomas Middle School - Lakewood, Washington Open in Google Maps

This job is also posted in Clover Park School District

Job : 5881419

Final date to receive applications: Aug 17, 2026 4:00 PM (Pacific Standard Time)

Posted: Aug 11, 2026 7:00 AM (UTC)

Starting Date: To Be Determined

* Hourly Wage Range: $33.50/hr - $40.18/hr

Hours
per
Day - 8.0

Days
per
Year - 223

* Shift - 8:00 am - 4:30 pm

I. IDENTIFYING INFORMATION

A. Class

Title:

B. Classification Level:
Secretary, Guidance OfficeS-4
Middle and High School

C.

Reports to:

D.

Working Title:

Building Administrator

II. SUMMARY OF ASSIGNMENT

Under general supervision of the assigned building administrator, provides general secretarial services for the guidance office staff and other offices as assigned.

III. ESSENTIAL FUNCTIONS

• Serves as office receptionist. Greets students, parents and visitors and provides assistance or refers as appropriate. Answers and responds to telephone inquiries or requests for assistance.
• Prepares and forward records of withdrawn students. Evaluates student records, copies and distributes and/or mails transcripts.
• Maintains, reviews, edits and files student records. Purges student files as needed.
• Compiles Federal Survey information and prepares student counts for district and federal funding purposes.
• Assists with distribution of student handbooks and materials, including coordination of locker usage and maintenance of student locker records.
• Maintains testing materials; processes test scores and assists with administration of SAT tests for students as assigned.
• Assists counselors with student registration and scheduling. Screens and analyzes all student health immunization records.
• Processes student progress reports, homework requests, transcript requests, letters of recommendation, college and scholarship applications, and inquiries from outside agencies and employers.
• Prepares correspondence and documents using word processing software. Maintain and operates standard office equipment.
• Assists with the development and maintenance of various student, building and transportation schedules.
• May assists with graduation preparation and planning.
• Trains and supervises student office assistants.
• Provides limited assistance in the health office, in the absence of the school nurse.
• Performs other duties as assigned.

The essential functions listed above are not exhaustive and may be supplemented as necessary. The position may perform a variety of non-essential functions consistent with the scope and intent of the position.

IV. MINIMUM QUALIFICATIONS

A. Education and Experience

• 1. High school diploma or equivalent and completion of secretarial training.
• 2. Two (2) years of successful secretarial experience that included data entry and use of word-processing software.

B. Required Knowledge,

Skills and Abilities

• 1. Knowledge of general office management techniques.
• 2. Knowledge of correct grammar, spelling and English usage.
• 3. Ability to keyboard at 60 wpm and use word-processing software in a windows environment.
• 4. Ability to work with and communicate effectively with students, parents, building staff, coworkers, volunteers and the public in a diverse environment.
• 5. Ability to maintain confidentiality of student records.
• 6. Ability to prioritize own work, to accomplish a variety of tasks, and work independently.
• 7. Ability to lift 20 pounds.

C. Certification and Licenses

• 1. Fingerprinting and background check.**
• 2. First aid and CPR Card within six (6) months of hire.

V. DESIRABLE QUALIFICATIONS

• 1. School District secretarial experience.

VI. WORKING CONDITIONS

Work is accomplished in a regular school office environment. Ability to tolerate frequent interruptions, normal office dust and fumes, and occasional loud noises; work in tight spaces; use arms, hands and fingers for word processing and data entry; calmly deal with difficult or angry parents and students; bend, stretch, twist, walk or reach requiring ordinary physical effort, listen more closely than in normal daily life are all required.

FLSA: Non-exempt AFFILIATION: ESPCP

JOB CLASS: Secretarial/Clerical WORK YEAR: 223-Middle School
260-High School

*…