Accounting Assistant II - Bond; Categorically Funded

Under the direction of a designated supervisor, performs a variety of responsible accounting duties related to Associated Student Organization (ASO) funds and accounts, budget accounts, accounts payable, accounts receivable, assisting with payroll and cashiering and others; receipt, post, balance and reconcile financial transactions; assist in the preparation and processing of financial, statistical and personnel-related documents, records and materials. Performs other related responsibilities as may be assigned.

• Maintains financial and statistical records related to assigned areas of accounting and coordinates these with other accounting functions. (E)
• Assure payments, receipts and documentation are in accordance with district, county, State and federal laws, regulations and procedures. (E)
• Receives, counts, balances, and posts financial transactions to proper accounts and ledgers; enters inventory, financial and statistical data to proper account; adjust accounts as needed. (E)
• Prepares and maintains accounting records for ASO accounts, budget accounts; post financial data and prepares reports showing trial balances, profit and loss. (E) Performs a variety of accounting clerical duties related to the processing of district accounts payable; inspect invoices for accuracy and verify receipt of goods as ordered. (E)
• Enter purchase orders and receipt of goods into college system; verifies accuracy of purchase orders against requisition data. (E)
• Performs a variety of calculations and financial and statistical recordkeeping; verifies accuracy of financial and numerical data and follows-up on issues of inaccuracy and discrepancy. (E)
• Receives and disburses cash according to established procedures; refund or bill students for fees due; distribute financial aid checks; prepares bank deposits and reconciliations; enters appropriate data into computer and posts to proper accounts.
• Performs a variety of clerical duties related to student events and activities.
• Operates a variety of office equipment including computer, adding machine, copier.
• Provides direction and guidance to student workers.
• Performs other related duties as may be assigned.

Any combination equivalent to: graduation from high school and two years of responsible clerical accounting experience.

This is a categorically funded position; continued employment is contingent upon continued receipt of funding.

• Methods, procedures and terminology used in assigned clerical accounting duties. Financial and statistical record-keeping techniques.
• Advanced accounting practices and procedures.
• Modern office practices, procedures and equipment.
• Correct English usage, grammar, spelling, punctuation and vocabulary. Laws, rules and regulations related to assigned activities.
• District organization, operations, policies and objectives. Interpersonal skills using tact, patience and courtesy.
• Basic operation of standard office machines.
• Telephone techniques and etiquette.
• Operation of a computer and applicable software.

• Perform responsible and advanced clerical accounting procedures. Perform clerical accounting duties in the maintenance of assigned accounts.
• Prepare and maintain accurate financial and statistical records.
• Verify, balance and adjust accounts.
• Process and record accounting transactions accurately.
• Operate a computer and applicable software.
• Prepare financial statements and other technical financial reporting documents.
• Operate office equipment such as a calculator, typewriter and copier.
• Plan and organize work.
• Work confidentially with discretion. Add, subtract, multiply and divide quickly and accurately. Learn, apply and explain policies, procedures, rules and regulations.
• Answer telephones and greet the public…