Office Manager - Bilingual Spanish

Position: Office Manager Needed - Bilingual Spanish
Growing and dynamic Non-Profit organization is looking to hire a Bilingual Spanish Office Manager

REQUIREMENTS:

• Bilingual Spanish is a requirement. (Verbal and written)

• 1 year Office Manager experience or minimum 2 years clerical / records experience including duties such as records, billing, reception services, mail services, records maintenance, office supply ordering, etc.

• Valid California driver's license; current automobile insurance; have and maintain a clean driving record acceptable to the organization's insurance company; have immediate access to his or her vehicle during work hours.

• Must have excellent organizational skills, and effective communication skills. Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence.

• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

JOB DUTIES:

• Oversee day-to-day office operations and ensure smooth workflow for all staff

• Ensure front desk is staff and fill in if necessary

• Manage office supplies, equipment, and inventory

• Prepares work spaces for employee onboarding and departures, ensuring all necessary supplies and materials are in place

• Coordinate maintenance and repairs of office facilities

• Implement and maintain office policies and procedures

• Schedule conference rooms and therapy rooms, staff moves, computer relocation and coordination with departments to ensure that all space needs are being addressed, including updates to office space

• Responsible for ordering, tracking, and distributing supplies

• Ensure that office supplies are properly stocked

• Assist with coordination and schedule modifications for the Coach on Duty and the After hours on call schedule.

• Provides flexible administrative support and completes additional tasks to support department operations (ie. client surveys, coordinating UA pick-up for SUD, etc.)

• Serve as a point of contact between departments, vendors, and visitors

• Handle correspondence, emails, and phone communications

• Maintains comprehensive knowledge of all department programs and resources to support reception staff in addressing the needs of callers, visitors, and clients

For immediate consideration apply to role and call the Apple One Downtown Los Angeles office and ask for Azuri Ross.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://(Use the "Apply for this Job" box below). Your Rights
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The pay transparency policy is available here:
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For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

Apple One participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
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- We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.