Sr. Administrative Assistant; VP of Equity & Student Achievement - Categorically Funded

Antelope Valley College Sr. Administrative Assistant (VP of Equity & Student Achievement) - Categorically Funded

Salary: $6,249.88 Monthly

Deadline: 8/10/2026 11:59 PM Pacific

Under the direction of an Assistant Superintendent/Vice President, provides complex secretarial and administrative support to the head of a major functional District-wide activity; manages the daily operations of the assigned office; plans, organizes, coordinates, and participates in activities specific to the administrator's assigned areas of responsibility; gathers, researches, provides or handles documents, data or information related to employee grievances, employer's bargaining positions and negotiations proposals.

Performs other related responsibilities as may be assigned.

E = indicates essential duties of the position

• Organizes and manages the day-to-day activities of the administrator's office to assure efficient and effective office operations; coordinates communications; performs complex duties to assist the administrator with detail. (E)
• Performs complex and responsible administrative assistance duties requiring specialized and extensive knowledge of an assigned area of educational administration. (E)
• Conducts independent research and analysis in order to complete special and unique projects on behalf of the administrator, including data or information related to employee grievances, employer's bargaining and negotiations proposals. (E)
• Represents the office of the assigned Assistant Superintendent/Vice President and the College and handle situations as they arise from students, outside agencies, and the general public. (E)
• Handles conflicts, complaints, issues, and grievances from students, other departmental personnel, and the general public based upon the application of rules, policies, regulations, precedence, and common sense. (E)
• Coordinates a variety of systems, projects, organizations, and events on and off campus. (E)
• Performs specialized administrative and project tasks that are specific to the division worked in, i.e. workers compensation, student violations of Student Code of Conduct, annuity program, insurance claims, etc. (E)
• Works closely with Human Resources on confidential personnel issues, recruitment, and equivalencies, as required. (E)
• Conducts a variety of assignments for the Board of Trustees and Executive Council members, which involve conducting research, analysis, and preparation of specific reports, including data or information related to employee grievances, employer's bargaining and negotiations proposals; prepares agenda items and distributes related materials. (E)
• Receives and transcribes dictation of letters and memoranda, including material of a confidential nature; prepares correspondence and memoranda independently or from oral instructions. (E)
• Types a wide variety of materials including correspondence, reports, forms, applications, memoranda, letters of recommendation and other documents. (E)
• Greets visitors and answers telephones; screens calls and visitors to conserve the administrator's time; initiates calls and follows up with appropriate parties for timely completion of requests; orders and maintains supplies; organizes and establishes filing and record-keeping systems; opens, sorts and distributes mail to appropriate parties; maintains administrator's calendar; and arranges travel accommodations as necessary.
• Provides information and answers questions from students, District personnel and the general public regarding District programs, policies, procedures, regulations, and State, Federal, and local rules and regulations. (E)
• Maintains a variety of complex files and records; maintains budget and other financial records; records expenditures, transfers funds and maintains current account balances. (E)
• Provides administrative and secretarial support for committees, task forces and other special groups within assigned functional areas; schedules and attends meetings; prepares agendas and minutes and maintains related records. (E)
• Compiles information and data for reports and assists in the preparation of statistical and narrative reports; conducts research as required, including data or information related to employee grievances, employer's bargaining and negotiations proposals. (E)
• Inspects documents, forms, records and other materials for accuracy and completeness; processes a variety of forms and documents according to established procedures; ensures conformance to established guidelines and standards. (E)
• Takes and transcribes minutes and distributes to appropriate personnel. (E)
• Maintains confidentiality of records and information, including information regarding Board, District, personnel, student, collective bargaining or controversial matters. (E)
• Composes correspondence independently; determines appropriate format and presentation; develops and revises forms. (E)
• Operates a variety of office equipment including computer, calculator, copy machine and dictation…