Site Coordinator

Job Title: Site Coordinator

Department: Programs

Reports to: Program Manager

Status: Non-Exempt (PT & FT)

Job Summary:

The Site Coordinator manages a single program site and is responsible for ensuring a safe, organized, fun and educational after school program.

• Create a smooth transition between instructional day and expanded learning program
• Attend school site events to engage with parents, school staff and recruit participants
• Work with Program Managers to strategically manage site level budget and create a spending plan that is in line with program plan
• Ensure that program plans and calendars are up to date and posted
• Build community support by providing high-quality programing that engages participants and provides a safe, healthy space to thrive
• Maintain daily attendance records, ensure that all attendance deadlines are met
• Have a clear line of communication with parents, school administration and site staff
• Have regular site meetings
• Maintain up-to-date records on all participants and site staff
• Approve site staff timesheets with all deadlines
• Distribute parent handbooks with up-to-date site policies and procedures and program registrations and hold parent orientation
• Outreach with potential partners in the community to sustain program outcomes
• Collaborate with appropriate school, community, public and private stakeholders to leverage program resources
• Manage all incident reports and ensure that they are properly documented
• Post, advertise and actively recruit participants for the program
• Maintain and update FPM box
• Attend all WFIT professional development opportunities
• Hold weekly staff meetings on site
• Manage site budget by making sure that staff are within their hours and that supplies being purchased are in line with program needs
• Other responsibilities as assigned

• Excellent verbal and written communication skills
• Excellent interpersonal skills and ability to work in a collaborative environment
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and problem‑solving skills
• Strong supervisory and leadership skills
• Ability to prioritize tasks and delegate them when appropriate
• Proficient with Microsoft Office Suite or related software

• Graduate or majoring in education, physical education, recreation or a related field is desirable
• High school diploma or equivalent
• Experience developing and implementing expanding learning programs and/or educational activities
• At least one-year experience in a supervisor role
• At least two years’ experience working with youth required

• Must be able to lift up to 15 pounds at times
• Regular physical activity participation is required

Ideally, we are looking for someone who is energetic, ambitious, goal-oriented and creative, with the ability to work both independently and collaboratively, with a talent for building strong and productive relationships across constituencies. Ability to present facts and recommendations effectively in oral and written form. Superior writing.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel and use a computer.

The employees are frequently required to talk, hear and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required include close vision and the ability to adjust focus.