Coordinator I - PARCS - Community Services

Coordinator for Community Services Division

Under the supervision of the PARCS Community Services Supervisor, the City of Lancaster seeks a dynamic and enthusiastic Coordinator to join our Community Services Division. This vital role will enrich the lives of residents of all ages by overseeing a diverse range of community-based programs and events. The Coordinator will be responsible for the development, planning, organization, implementation, and evaluation of:

• Youth programming
• After-school programs
• Day camps (spring, summer, and winter)
• Senior programming
• Community partnership events
• City-wide special events
• Other duties as assigned

This position also includes the supervision and development of temporary staff. We are looking for a self-starter with strong organizational skills, the ability to work independently, and a passion for community service. This role offers significant ownership of assigned projects and ongoing responsibilities, blending program development, coordination, community engagement, and administrative tasks.

Please note:

This position requires working weekends, holidays, and non-standard hours to accommodate special events and program activities. Applicants must be prepared to work a flexible schedule as needed.

Responsibilities include, but are not limited to:

• Program Planning & Development: Develop, implement, and evaluate engaging after school programs, enriching senior programs, and successful special events. This includes needs assessments, curriculum development (where applicable), activity planning, and logistical arrangements.
• Program Coordination: Oversee all aspects of program delivery, including scheduling, participant registration, material procurement, and volunteer coordination. Ensure smooth program operations and address any issues that arise.
• Community Engagement: Build and maintain strong relationships with program participants, families, community partners, and stakeholders. Promote programs and events through various channels, including outreach and marketing efforts. Represent the City in the community and at interdepartmental, interagency, and professional meetings.
• Budget: Develop and manage program budgets, track expenditures, and ensure fiscal responsibility. This includes assisting with grant writing, preparing budget requests, estimating future program needs (personnel, equipment, supplies, and space), consulting on funding priorities and availability, monitoring expenditures, and potentially negotiating contracts.
• Supervision: Supervise and provide guidance to program staff, volunteers, and trainees. This may include assigning tasks, providing training, and conducting performance evaluations. Assist in the recruitment and selection of program staff, volunteers, and trainees.
• Data Collection & Reporting: Collect program data, track participant outcomes, and prepare reports on program effectiveness. Use data to inform program improvement and future planning. Conduct needs assessments, research, and analyze data; make recommendations on administrative and operational problems, policies, and procedures.
• Collaboration & Communication: Work collaboratively with other city departments, community organizations, and stakeholders. Communicate effectively with program participants, families, and the public.
• Administrative Tasks: Perform administrative tasks related to program management, including record keeping, correspondence, and report preparation.
• Compliance: Ensure all programs comply with relevant regulations, policies, and safety standards.

The duties listed above are not intended to be all-inclusive. An employee may also perform other related duties as assigned by their immediate supervisor. This position is considered exempt.

Knowledge Of:

• Cultural and social needs of the community.
• Principles and procedures of financial record keeping, reporting, and relevant software applications.
• Personnel management principles, practices, and techniques, including employee selection, supervision, evaluation, and training.
• Basic Microsoft Word, Excel, PowerPoint, Teams, and Outlook techniques.
• General office equipment.

Experience /

Education:

• Ba…