Real Estate Transaction Coordinator

Location: Lancaster, MA with regular meetings in Fitchburg and occasional meetings in Westford

Salary Range: $65,000 – $80,000

We are seeking a highly organized and proactive Closing Coordinator to manage all aspects of seller‑side real estate transactions from the point of signed Purchase & Sale (P&S) through to closing. This role plays a critical part in ensuring smooth, timely, and well‑communicated transactions by serving as the primary point of coordination among clients, real estate agents, and attorneys.

This is a fast‑paced, high‑volume position (typically 40–50 transactions per month) that requires strong attention to detail, excellent communication skills, and the ability to work independently while also being a collaborative team member.

• Manage seller‑side transactions from executed P&S through closing
• Maintain consistent and clear communication with clients, real estate agents, lenders, and attorneys throughout the transaction lifecycle
• Coordinate and track all necessary documentation, deadlines, and contingencies
• Schedule and prepare for closings; attend closings as needed (some travel required)
• Meet with clients in person at our Lancaster, Fitchburg, and occasionally Westford offices
• Proactively identify and resolve potential issues that could delay or complicate a transaction
• Maintain organized digital and physical files for each transaction
• Collaborate closely with attorneys and support staff to ensure seamless case progression
• Provide excellent client service, ensuring clients feel informed and supported throughout the process

• Background in a real estate‑related role is required
• Experience as a Transaction Coordinator (TC) in a real estate brokerage is highly relevant and strongly encouraged
• Paralegal experience is helpful but not required
• Must be able to “hit the ground running” with minimal training