Legal​/Administrative Asst

Description

Performs difficult skilled clerical and responsible legal administrative work including personally executing important operational or staff functions; does related legal assistant/administrative duties as required. Work is performed under general supervision of the attorney. This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects, and some light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects;

work requires reaching, standing, walking, fingering, grasping and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities;

the worker is not subject to adverse environmental conditions.

• Perform complex and responsible legal administrative office assistance and support tasks; preparing and maintaining a wide variety of documents including legal and judicial papers, financial and medical treatment reports and records
• Receiving and screening visitors and telephone calls; preparing and maintaining files and records
• Handling a variety of confidential administrative and technical assignments; assisting with programs, records, files and reports for a variety of community services
• Receiving, screening and providing visitor information or directing to appropriate persons
• Under direction plan and arrange meetings and conferences and schedule appointments
• Compose and type letters and memoranda in conformance with policies independently or from brief instructions; type reports, minutes and other materials using specialized formats and forms
• Assist with Freedom of Information requests, economic development documents, risk management documents and other items as delegated
• Set up and maintain complex filing systems; maintain confidential personnel and related files; gather information and data for meetings, upon the request of the attorney, prepare meeting agendas
• Purchase and maintain office supplies inventory; perform related tasks as required or assigned

Any combination of education and experience equivalent to graduation from an accredited community college with major coursework in office technology or related field and extensive office assistance experience in a legal office or the office of an executive. Advanced skills with Microsoft Office programs are preferred.

Thorough knowledge of standard law office practices, procedures, equipment, office assistance techniques, legal terminology and forms and documents used in legal assistant work; knowledge of departmental functions, organization and policies; knowledge of business English and spelling; knowledge of functions, methods, policies and responsibilities of area of specialty; ability to solve problems within scope of responsibility; ability to establish and maintain effective working relationships with colleagues;

ability to lay out and type complex forms and tables; ability to make difficult arithmetic calculations; ability to operate data entry and personal computer equipment, type and transcribe dictation at a reasonable rate of speed; ability to use discretion and judgment in the possession of confidential information.

Equal Opportunity Employer.