Administrative Bailiff

Administrative Bailiff

The Administrative Bailiff will operate under the guidance of the Judge/Magistrate and will be essential in facilitating the efficient functioning of courtroom proceedings and will assist the Judge/Magistrate in their administrative duties, and scheduling of meetings and court hearings. This role demands an individual who is initiative-driven, highly skilled in administrative duties, and is able to multi-task efficiently and processes advanced technical capabilities—all while displaying outstanding customer service while thriving in a dynamic atmosphere.

Courtroom Operations:

• Serves as bailiff during court sessions, ensuring order and decorum in the courtroom and timeliness of proceedings
• Manages all facets of courtroom operations, making certain all parties are present for in-person or virtual hearings, testing and utilizing audio/visual equipment, preparing physical case files; and ensuring all necessary documentation is prepared accurately and is easily available

Administrative Duties:

• Performs a variety of administrative tasks, such as scheduling hearings with advance technologies and with multiple means, maintaining calendars, and preparing and reviewing documents to support the court's operations; mostly comprised of specialized dockets and juvenile matters
• Prepares and maintains accurate records, including entries, tracking, compliance, and other legal documents, ensuring compliance with legal standards and confidentiality requirements
• Completes purchase and reimbursement requests, make travel arrangements, and plan for outings
• Assists in maintaining data for court programing when required
• Retrieves physical records from storage facility and return of same
• Performs any other special duties as required

Customer Service:

• Provides exceptional service to court visitors, including attorneys, witnesses, and the public, by answering inquiries, providing information about court procedures, and directing individuals to appropriate resources
• Fosters a welcoming and respectful environment for all individuals entering the court, particularly youth and families involved in juvenile cases

Collaboration and Communication:

• Works closely with court personnel, including judges, magistrates, attorneys, and social workers, to facilitate effective communication and coordination of services related to juvenile/probate cases.
• Participates in team meetings and contribute to discussions on improving court processes and services.

Technology Utilization:

• Utilizes court management software and other technology tools to streamline processes, manage case information, and enhance overall efficiency.
• Stays updated on technological advancements that can improve courtroom operations and administrative functions.

Continuous Improvement:

• Stays informed about changes in juvenile law and court procedures and actively participate in training and professional development opportunities to enhance skills and knowledge.
• Identifies areas for improvement in courtroom operations and suggest solutions to enhance efficiency and service delivery.

• Bachelor's Degree or Paralegal certification preferred
• Strong Administrative writing skills, reporting skills, scheduling, organization, time management, presentation skills, equipment maintenance, travel logistics, verbal communication, good memory power
• Works well as a member of a team, possess a high patience level, capable of working extra hours when needed
• Proficiency with the following:
  Zoom, Microsoft Office Suite, Adobe, and Case Management database

Dependability and Reliability:

• Personally responsible. Completes work in a timely, consistent manner and is committed to being available during business hours to further organizational goals
• Demonstrates regular and punctual attendance and arrives prepared for work
• Committed to doing the best job possible and diligently follows through on commitments
• Consistently meets deadlines

Decision-making/Problem Solving:

• Sound judgement in decision-making and exceptional boundaries related to confidential information
• Ability to anticipate and use intuition, judgment, organizational knowledge, motivational techniques, and personal leadership to meet Court needs

Work Environment:

• Team player – respectful interaction with all other county personnel; follows employee manual and dress codes