Deputy Treasurer - Legal Secretary

Working under the direct supervision of the Chief Deputy Treasurer/Land Bank Director, this position is responsible for all tax foreclosure related administrative tasks, record keeping and office decorum.

• Work closely with Deputy Treasurers to identify properties suitable for real estate tax foreclosure actions
• Coordinate the necessary pre‑foreclosure paperwork
• Assist in drafting appropriate pleadings under the direction of attorneys from the Prosecutor’s Office; and track foreclosure cases once filed; and work closely with attorneys from the Prosecutor’s office to complete the foreclosure actions
• Answering phone inquiries related to pending foreclosure actions and tracking ongoing foreclosure costs and pending enforcement actions on filed cases
• Files and copies correspondence and litigation documents; maintains a physical foreclosure file on each case
• Assist the Delinquency Department in the maintenance of records.
• Assist the Land Bank Executive Director with the overall operation of the County Land Bank. Will include bookkeeping, record keeping, grant administration, billings and payments.
• Other related duties as assigned.

• High School Diploma or the equivalent
• Associate degree in business administration preferred
• 1–2 years legal secretarial experience or an equivalent general work experience
• Valid Ohio Driver’s License

• Basic mathematical, financial, and accounting skills
• Knowledge of accounting and accounts payable procedures
• Proficient in Matrix, Microsoft Word and Microsoft Excel
• Effective oral and written communication skills
• Ability to organize and to work independently
• In‑depth knowledge of organizational policies, procedures, and operations
• Ability to maintain the confidentiality of sensitive information
• Ability to accurately transcribe and type routine office correspondence

Works in a normal office environment where there is no physical discomfort due to temperature, noise, dust, and the like.