Facility Coordinator

General Description

Responsible for assisting in the daily operations of Victory Bay Recovery Center in helping clients achieve life‑long sobriety.

• Essential Duties
  • Monitor and direct the daily schedule of clients; including performing tasks and staying on schedule to attend all treatment and activities. Organization and punctuality are key.
  • Fridge Temperature Log daily.
  • Completing Environment of Care Inspection.
  • Completing the weekly & monthly facilities checklist.
  • Weekly house inspections.
  • Coordinating and scheduling larger repairs for homes with Operations Coordinator approval.
  • Gathering multiple estimates for larger repairs to accurately assess the best options for repairs.
  • Completing minor repairs at Victory Bay Recovery and Harmony Bay Wellness Centers. This includes maintenance such as daily perimeter checks & parking lot checks for leaves or other debris to ensure a clean and inviting exterior.
  • Preparing and responding to inclement weather by utilizing salt, shoveling, or other necessities to keep clients and staff safe.
  • Following up with services to ensure repairs were done correctly and all invoices are paid in a timely manner.
  • Weekly checks of fleet vehicles to ensure correct tire pressure, oil changes, and other necessary repairs as needed.
  • Coordinating and scheduling repairs for fleet vehicles as needed.
  • Gathering and purchasing supplies to complete repairs as needed.
  • Submit weekly reports to Operations Coordinator giving detailed status of all current tasks.
  • Transportation of clients when there are no repairs to be made.
  • Fill in for Logistics Managers and their job duties when needed.
  • Manage multiple storage units.
• Additional Duties
  • Assists and covers other staff when necessary to maintain high productivity and efficiency in the department.
  • As the company continues to grow, additional responsibilities that are essential for the department to be successful will be assigned accordingly.
• Interpersonal Relations
  • Create Meaningful Connections:
    Demonstrates ability to function effectively as part of a team. Uses outstanding oral and written communication with employees at all levels of the business for support and sharing of information.
  • Take Accountability:
    Take constructive feedback and prevent discord among peers.
  • Live in the Solution:
    Think critically to find solutions when problems arise; accepts constructive criticism in an open and non‑defensive manner.
  • Be Professional:
    Wear business casual attire (see dress code policy).

• Adaptability
• Customer Service
• Decision Making
• Dependability
• Ethics
• Interpersonal Skills
• Job Knowledge
• Conflict Management
• Organization Skills Productivity
• Self Development
• Teamwork

• Compliance with essential and incidental duties; compliance with company policies and procedures.
• Compliance with state and federal laws and regulations applicable to the business.

• Use of computer, telephone and other office equipment such as a printer and fax.
• Use of company network and email domain.

• Air‑conditioned, well‑illuminated office environment and outdoor environment.
• May have several responsibilities eraction with others is constant and can be interruptive.
• Work may be stressful at times due to high level workflow.
• Occasional travel in the performance of assigned duties.
• Availability to work flexible hours including weekends, holidays and evenings as required to comply with the purpose of the job and accommodate client needs.
• Participates in educational training, orientations or compliance programs as needed to maintain competency.
• If you must leave your employment, we request employees to give at least 14 days resignation notice in writing.

• Enthusiastic self‑starter operating with sustained energy and great initiative.
• Comfort working with a diverse base of support, including members, employers, providers, colleagues, community leaders, volunteers, non‑profit organizations, vendors, etc.
• Excellent interpersonal and communication skills, including ability to read, write, spell in English legibly and without excessive grammatical or communication errors.
• Talk and hear both in person and by telephone;…