Payroll & HR Assistant

OPOC.us is conducting a search on behalf of a premier client employer for the position of PAYROLL & HR ASSISTANT. The selected candidate will be employed directly by the client, not by OPOC.us. Employer details will be shared during the interview process.

Claypool Electric, Inc. Lancaster, Ohio Full-Time | Onsite

Schedule:

Monday–Friday, 8:00 a.m.–5:00 p.m. Salary Range: $49,100–$53,900 annually

Claypool Electric, Inc. is a commercial and industrial electrical contractor headquartered in Lancaster, Ohio. We are seeking an experienced, detail-oriented Payroll & HR Assistant to support our payroll and human resources operations.

This is a payroll-focused position, with approximately 80% of the role dedicated to payroll administration and 20% dedicated to human resources support. The successful candidate must have prior experience with prevailing-wage and certified payroll in a construction environment.

The Payroll & HR Assistant is responsible for supporting the accurate and timely processing of payroll, including reviewing employee time, labor classifications, prevailing-wage requirements, job-cost allocations, deductions, and other payroll information.

This position will also provide administrative support for employee onboarding, personnel records, benefits, employee status changes, and other routine HR functions.

The ideal candidate has hands‑on construction payroll experience, understands the importance of accurate labor and job‑cost coding, and can manage recurring deadlines while maintaining the confidentiality of employee and payroll information.

Payroll Administration – Approximately 80%

• Collect, review, audit, and enter employee timecards and payroll information by established processing deadlines.
• Process payroll accurately and timely in accordance with company procedures and applicable wage‑and‑hour requirements.
• Review regular hours, overtime, paid time off, bonuses, reimbursements, deductions, garnishments, and other payroll adjustments.
• Administer prevailing‑wage and certified‑payroll requirements for applicable construction projects.
• Verify employee labor classifications, wage determinations, fringe‑benefit requirements, apprenticeship information, and applicable project rates.
• Prepare, review, and maintain certified‑payroll reports and supporting documentation.
• Monitor prevailing‑wage updates and help ensure that employees are paid according to the appropriate project, trade, classification, and wage determination.
• Review employee time and labor distributions for accurate job, project, phase, department, and cost‑code allocation.
• Identify missing, incomplete, duplicate, or unusual time entries and coordinate with employees, supervisors, project managers, and field leaders to resolve discrepancies.
• Audit payroll information for accuracy before payroll is submitted for final approval.
• Maintain employee payroll records, including pay rates, tax withholding forms, direct‑deposit information, deductions, benefit elections, garnishments, and employee status changes.
• Process payroll changes resulting from new hires, terminations, promotions, transfers, leaves of absence, rate adjustments, and other employment actions.
• Reconcile payroll records, payroll deposits, deductions, benefit contributions, tax with holdings, and other payroll‑related transactions.
• Assist with payroll reporting, general‑ledger reconciliation, labor‑cost reporting, job‑cost reporting, quarterly activities, and year‑end processing.
• Assist with W‑2 distribution, wage‑verification requests, payroll audits, and responses to government or regulatory inquiries.
• Respond professionally to employee questions regarding paychecks, timekeeping,…