Accounts Payable Specialist ; Lancaster, PA,

Position: Accounts Payable Specialist Job (Lancaster, PA, US, 17603)
Primary location:
Lancaster, Pennsylvania

Relocation offered:
No

Employment status :
Full-Time

Travel:
No

Non-compete:
No

The estimated base salary range for this role is $47,000 to $53,000 per year.

Individual pay is based upon location, skills and expertise, experience and other relevant factors

What does it mean to work at Armstrong?

It means being immersed in a supportive culture that recognizes you as a key player in Armstrong's future. We are a large company with a local feel, where you will get to know and collaborate with leadership and your colleagues across the company.

By joining us, you'll have the opportunity to make the most of your potential. Alongside a competitive remuneration package, you will receive:

* A benefits package including: medical, dental, prescription drug, life insurance, 401k match, long-term disability coverage, vacation and sick time, product discount programs and many more.

* Personal development to grow your career with us based on your strengths and interests.

* A casual work environment where we have a recognition program for our team, and service awards. You will also be able to make the most of our fitness center and lunchtime cafe.

* A working culture that balances individual achievement with teamwork and collaboration. We draw on each other's strengths and allow for different work styles to build engagement and satisfaction to deliver results.

Reporting to the Accounts Payable Manager, the Accounts Payable Specialist would effectively support the accounts payable function to ensure best in class performance for productivity, quality and customer satisfaction regarding vendor payments and other related support functions

What's in it for you!

* Gain exposure to audits, compliance, and system testing that strengthen your finance career.

* Grow your skills through on‑the‑job learning and development opportunities.

* Enjoy a supportive, casual work culture that recognizes individual contributions.

What You'll Do

Level 1 Administrative Functions:

* Files necessary paperwork for Accounts Payable (P-card, T-card, etc.).

* Provides second level support for P-card and T-card related issues.

* Maintains P-card log and performs P-card audits.

* Reviews T-card and P-card audits performed by the outsourced vendor.

* Performs research on SUA credit card invoices.

* Manages scanning for front end, back end, T&E, HR and rescan requests.

* Conducts invoice validation/indexing, and OCR training

* Collects and files W8 and W9's.

* Maintains SAP Vendor Master.

* Trouble shoots any New Vendor Request related issues.

* Back-up support for Material Master.

* Runs miscellaneous reports daily and ad hoc

* Review of potential duplicate invoice logs

* Helps maintains record retention and could serve as coordinator for Financial Services.

* Serves as a key user and performs user acceptance testing for all scanning-related items.

* Manages mailbox issues for invoices.

* Coordinates any required Accounts Payable mailings.

* Coordinates and maintains off site long-term document storage.

* Manages all check room responsibilities including check printing, inventory, and maintenance schedule/requests.

Level 2 (inclusive of Level
1):

* Collaborates with AP leadership to facilitate daily operations of AP Department from receipt of invoice to final payment.

* Processes miscellaneous payment requests.

* Processes invoices, including handling of exceptions and obsoleting when necessary

* Manages third party check printing vendor.

* Accurately responds to all audit and vendor requests for information.

* Researches discrepancies in vendor accounts and resolves problems.

* Processes refunds from vendors and generates journal entries.

* Serves as the key user and performs acceptance testing for all systems upgrades, new functionalities and processes.

* Reviews Dunning report and responds appropriately to vendors.

* Issues 1099 and 1042's.

Level 3 (inclusive of Levels 1 and
2):

* Performs various account research and reconciliations.

* Collaborates to develop and maintain AP related procedures.

* Supports business goals by providing key-user and subject matter expertise on projects.

* Facilitates collaborative working relationships between business units and vendors.

* Demonstrates subject matter expertise in multiple AP disciplines including invoice processing, procurement integration, accounting, vendor master, and card management.

* Demonstrates subject matter expertise in a variety of AP tools including VIM, ARIBA, Transportation integration, EDI incoming data, ACH processing.

* Resolves conflict by recognizing the need for compromise and providing appropriate communications.

* Works with Transportation to create accounting entries to relieve the necessary accruals for G/L Account 26215.

* Reviews the biweekly MR  report and notifies responsible party, working to resolve aging AP before it becomes past due.

* Resolves escalated issues and related requests.

What will make you successful

* Strong communication skills, both written and verbal.

* Proven ability to…