Clerical Assistant ; Limited Term

THE POSITION

Would you thrive in a career where you would play a key part in managing documents that support environmental protection efforts? As a Clerical Assistant 1 with the Department of Environmental Protection (DEP), you will help scan files, organize records, and support office operations on a daily basis. This rewarding position offers steady tasks in a structured environment where accuracy is essential.

Apply today to step into a role where your work helps keep vital information accessible and secure!

This position supports document preparation, scanning, and records handling for the Business Management Division within the Southcentral Regional Office. Through your work, you will help maintain accurate and well-organized digital files that support the agency’s daily operations. As a Clerical Assistant 1, you will perform the following duties:

• Document Preparation:
  Organize files for scanning by removing bindings and arranging pages in proper order
• Scanning Operation:
  Use high-speed and large format scanners to convert paper documents into digital files
• Accuracy Review:
  Verify scanned documents for completeness and accuracy before submitting them for workflow review
• Data Entry:
  Enter information into electronic systems while following required data quality standards
• Call Screening:
  Route incoming calls to the correct staff members and take messages as needed
• Work Area Maintenance:
  Maintain an organized work area and operate office equipment used for records management

• Limited term, full-time employment for approximately 6 months.
• Work hours are 8:00 AM to 4:00 PM, Monday – Friday, with a 30-minute lunch.
• Telework:
  No option to telework in this position.
• Salary:
  Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting hourly wage of $17.38 (before taxes).
• Further communication regarding this position will be provided via email.

• You must meet the PA residency requirement.
• You must be able to perform essential job functions.

• Resumes, cover letters, and similar documents will not be reviewed; only information in the application will be considered.
• Applications must be submitted before the posting closing date; late applications will not be accepted.
• Failure to comply may eliminate you from consideration.
• All application materials and interview responses must reflect the applicant’s own experience.
• Applicants may use generative AI tools only for preparation; misuse is not permitted.

• Pennsylvania law (51 Pa. C.S. § 7103) provides employment preference for qualified veterans.

• 711 for hearing and speech disabilities or other individuals.

If you are contacted for an interview and need accommodations due to a disability, please discuss your request with the interviewer in advance.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.

• Completing the application serves as the exam for this position. No additional exam is required.
• Your score is based on the detailed information you provide on your application and supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information; incomplete may result in lower score or disqualification.
• You may only apply/test once for this posting.
• Your results will be provided via email.