Front Desk Coordinator

Description We are looking for a Front Desk Coordinator to serve as a welcoming first point of contact while helping keep daily office and HR support activities organized. This Long-term Contract position is ideal for someone who enjoys balancing visitor interaction, front desk coverage, and administrative coordination in a detail-oriented environment. The role supports a range of office operations, including meeting logistics, invoice tracking, and general assistance for the HR team.

Responsibilities:

- Welcome guests, employees, and vendors in a courteous manner and direct them to the appropriate contacts or meeting spaces.

- Manage front desk communications by answering and routing incoming calls through a multi-line phone system with accuracy and courtesy.

- Handle day-to-day office support activities such as distributing mail, coordinating outgoing shipments, and maintaining workplace supply inventory.

- Arrange meeting details, including room coordination and food orders, to help ensure smooth internal gatherings and scheduled visits.

- Monitor invoices, maintain accurate records, and assist with reconciliation to support timely processing and reporting.

- Provide administrative assistance to the HR team through document support, coordination tasks, and general front office organization.

- Respond to routine inquiries from visitors and staff while helping maintain an orderly and efficient reception area. Requirements - Prior experience in a front desk, receptionist, concierge, or office coordination role.

- Ability to manage a multi-line phone or switchboard system while maintaining professionalism and attention to detail.

- Strong customer service and communication skills for interacting with visitors, employees, and internal teams.

- Experience handling administrative tasks such as mail processing, shipping coordination, supply ordering, and scheduling support.

- Comfortable tracking invoices and maintaining accurate administrative records.

- Familiarity with HR administrative support or shared services environments is preferred.

- Ability to stay organized, manage multiple priorities, and work effectively in a fast-paced office setting. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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