Graduate Affairs Academic Advisor - Penn Engineering

Job Title

Graduate Affairs Academic Advisor - Penn Engineering

Coordinator B

Reporting to the Director for Graduate Affairs, the Graduate Affairs Advisor (GAA) serves as an academic advisor for graduate on‑campus master’s and PhD Engineering students. The GAA engages students in decision‑making processes on academic matters during weekly advising hours and counsels students about programs of study, basic registration, and academic policies. The GAA works to ensure students receive accurate, timely, and holistic advising services to support student success, retention, and program completion.

Additionally, the GAA serves as a school‑level point of contact for students in the on‑campus Accelerated Master’s 4+ 1 program. As a member of the Graduate Affairs team, the GAA participates in yearly academic events, including Commencement and New Student Orientation, and is responsible for coordinating meetings such as GAC & MAC.

• GENERAL ADVISING
• SPECIALIZED DEGREE PROGRAMS
• MEETING COORDINATION
• INTERNATIONAL ADMINISTRATION:
  Process CPT, OPT, RCL requests in iPenn. Advise students with visa-related issues. Collaborate with ISSS colleagues on immigration and visa-related issues.
• EVENT SUPPORT:
  Support Graduate New Student Orientation, Graduate Awards ceremony, and commencement ceremonies for both master’s and PhD students.
• ACADEMIC PROBATION
• Perform additional duties as assigned.

• Bachelor’s degree and two to three years of experience in higher education working with graduate students or an equivalent combination of education and experience.
• A Master’s degree in higher education administration, student affairs, or a related field is strongly preferred.
• Demonstrated experience with academic advising and knowledge of best advising practices.
• Knowledge of and experience working with international students is preferred.
• Experience using problem‑solving skills to identify and document student academic needs patterns.
• Demonstrated understanding of the intersectional needs and concerns of diverse student populations in STEM.
• Proficient with Google Workspace, MS Office 365, and able to adapt to new tools and technologies.
• Demonstrated organizational and planning skills to set work priorities under the pressure of deadlines.
• Demonstrated record of personal and professional initiative, flexibility, and careful judgment.
• High attention to detail and confidentiality.
• Excellent oral and written communication skills.
• Ability to work independently and as a team member.
• Cover letter highly encouraged.

Philadelphia, Pennsylvania

School of Engineering and Applied Science

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

• Health, Life, and Flexible Spending Accounts
  :
  Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre‑tax dollars.
• Tuition
  :
  Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here r dependent children are also eligible for tuition assistance at other institutions.
• Retirement
  :
  Penn…