Administrative Officer 4

THE POSITION

Take on a key leadership role as the Administrative Officer 4 with the Department of Human Services (DHS). This position gives you the opportunity to drive major financial, procurement, and administrative functions that support the Bureau of Juvenile Justice Services (BJJS). You partner with statewide teams, guide committed staff, and help strengthen programs that serve youth across multiple facilities. Step into a career-focused role where your expertise fuels dependable financial operations, bold planning, and meaningful progress for the bureau.

This position leads financial, procurement, and administrative services that support the Bureau of Juvenile Justice Services and its statewide facilities. The role involves supervising staff, coordinating with multiple agencies, and ensuring the accuracy of financial and operational systems. As an Administrative Officer 4, you will perform the following duties:

• Budget Planning:
  Prepare annual budget requests, analyze spending trends, and review funding needs for statewide youth facilities
• Procurement Oversight:
  Review purchase requests, approve expenditures, and monitor procurement activities to ensure fiscal accountability
• Financial Analysis:
  Develop policies, analyze financial reports, and oversee systems that support federal, state, and grant funded programs
• Audit Coordination:
  Serve as primary contact for audit activities, address financial questions, and ensure documentation meets required standards
• Project Management:
  Coordinate large-scale initiatives, work with facility staff, and manage timelines for maintenance and technology improvement projects
• Staff Supervision:
  Direct accounting, timekeeping, and purchasing teams, and provide guidance to support accurate and efficient operations

Interested in learning more? Additional details regarding this position can be found in the position description.

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Overtime and travel as required
• Telework:
  You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in the nearest DHS/BJJS work location closest to your county of residence.
  
  The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:
  
  In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

• One year as an Administrative Officer 3 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Six years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and such training as may have been gained through graduation from a four-year college or university; or
• Any equivalent combination of experience and training.

• You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

• This position falls under the provisions of the Child Protective Services Law.
• Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to (Use the "Apply for this Job" box below). and click on Veterans.

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status,…