Records Specialist 1 - Criminal History Verification Unit

THE POSITION

Are you ready to bring your attention to detail to a role that helps maintain reliable criminal history records? As a Records Specialist 1 for the Department of Corrections, Criminal History Verification Unit, you will support key decisions by providing verified information. This position gives you the opportunity to contribute to fairness and accuracy in the justice process. Apply today to step into a role where your careful work makes a real difference.

THE POSITION

Are you ready to bring your attention to detail to a role that helps maintain reliable criminal history records? As a Records Specialist 1 for the Department of Corrections, Criminal History Verification Unit, you will support key decisions by providing verified information. This position gives you the opportunity to contribute to fairness and accuracy in the justice process. Apply today to step into a role where your careful work makes a real difference.

DESCRIPTION OF WORK

This role centers on verifying criminal history information, reviewing sentencing documentation, and maintaining complete and accurate inmate records. It supports safe and orderly operations by ensuring data is correct, current, and ready for use. As a Records Specialist 1, you will perform the following duties:

• Criminal History Review:
  Assess and verify criminal history documents to confirm dispositions and accuracy
• Information Research:
  Analyze data through the Pennsylvania Justice Network or Commonwealth Law Enforcement Assistance Network and communicate with agencies to clear dispositions
• Sentence Analysis:
  Compute and review sentencing information and analyze related legal documents
• Record Maintenance:
  Maintain and update inmate records using information from multiple reliable sources
• Document Processing:
  Prepare reports, affidavits, and responses based on completed record reviews
• Inquiry Response:
  Respond to inquiries from inmates, staff, and agencies regarding sentence structures

Interested in learning more? Additional details regarding this position can be found in the position description .

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 7:00 AM to 3:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework:
  You may have the opportunity to work from home (telework) part-time, up to 3 days per week, reporting to the office on Tuesdays and Thursdays. Telework is subject to supervisor approval after successful completion of your probationary or training period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.
  
  If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:
  
  In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS


REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY


Minimum Experience and Training Requirements:

• Two years of clerical or correctional custodial experience; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• Successful completion of basic training in Elizabethtown, PA is required.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:


Veterans:

• Pennsylvania law (51 Pa. C.S.
• 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to (Use the "Apply for this Job" box below). and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your…