Medical Group Education Coordinator - Administration

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Penn State Health - Community Medical Group

Location:

US:

PA:
Lancaster

Work Type:
Full Time

FTE: 1.00

Shift: Day

Hours:

8:00a - 4:30p

SUMMARY OF POSITION:

The Education Coordinator, under the direction of the CMG Director of Medical Education, organizes, implements, and manages all Community Medical Group Clerkships with all departments at the Penn State Health St. Joseph and Lancaster Medical Centers. This role ensures the smooth operation of the PSCOM clerkship program, APP and GME clinical rotations. It serves as a critical liaison with the respective education physician leads, medical students, APP students, CMG faculty, clerkship directors, GME and PA leaders, the Central Office of Medical Education (OME) at each Penn State Health Hospital, the Office of Advanced Placement (OAP), the Office of Medical Affairs of each respective hospital, the Office of Faculty Development and the Graduate Medical Office (GME).

The coordinator works closely with Clerkship Directors and Coordinators from PSCOM, Penn State PA and CRNP programs, and Penn State GME Program Directors and Coordinators to ensure that all programmatic goals, institutional policies, and accreditation standards are met.

ESSENTIAL DUTIES:
The percentage of time spent performing essential functions is 95%. Qualified individuals must have the ability (with or without reasonable accommodation) to perform the following duties:

Clerkship Administration and Coordination:

* Coordinate aspects of the departmental clerkship, including scheduling, curriculum delivery, oversight of evaluations, student/ resident support, and onboarding (badging, computer/EHR access/required training in alignment with each hospital's standards).

* Develop and maintain clerkship schedules with the clerkship directors and coordinators, ensuring alignment with the central academic calendar provided by the OME and GME offices.

* Assist with orientation and onboarding of medical and APP students and GME learners, ensuring they have the necessary materials and information to begin the clerkship.

* Facilitate student rotations, assignments, and clinical site placements in collaboration with faculty and clinical partners.

Liaison to the Central Office of Medical Education (OME), Graduate Medical Education (GME) and APP Programs:

* Act as the primary departmental point of contact for the OME and PA Program clinical year team, ensuring compliance with institutional policies, academic timelines, and reporting requirements.

* Communicate and coordinate with the OME and PA Program clinical year team regarding clerkship-related processes, including student schedules, grade submissions, evaluation deadlines, and accreditation reporting.

* Assist with obtaining required documentation and data (e.g., evaluations, grade forms, attendance) for submission to the OME, GME, and APP Programs clinical year team promptly.

* Collaborate with the OME, GME, and APP Program clinical year team to address student concerns, accommodations, or other issues as needed.

Student Support and Communication:

* Serve as a key resource for students and residents during the clerkship, addressing questions, concerns, and logistical needs.

* Assist with the monitoring of student/resident progress, attendance, and performance, and communicate any issues to the Clerkship Director and OME/APP/GME Program as appropriate.

* Assist in working with the education team leads of each region to facilitate mid-rotation feedback and final evaluations, ensuring timely communication of results to students and residents and the OME/APP/GME Programs.

* Support students and residents with scheduling conflicts during clinical rotations at CMG sites in coordination with the OME/APP/GME Programs.

Faculty and Preceptor Support:

* Coordinate faculty assignments and ensure preceptors are provided with necessary resources, schedules, and student information.

* Monitor the collection and dissemination of teaching evaluations, faculty development training, time-tracking reports, and stipend data for faculty and clinical preceptors.

* Collaborate with faculty to ensure educational objectives, assessments, and clinical teaching align with…