Manager Facilities – O&M​/Compliance - Lehigh Valley

Manager Facilities – O&M/Compliance - Lehigh Valley

Job Summary

Manages, plans, schedules, coordinates and directly supports the administration of the proper operation and maintenance of the following crafts: electrical, plumbing, carpenters, painters, locksmith, fire, controls and other infrastructure and building facility services. Has direct responsibility for all peripheral facilities craft services of “satellite” or affiliated facilities under the Facilities Department but not staffed by TJU Facilities personnel. Ensures the hospital and university facilities overall condition and appearance are maintained professionally.

Supports development and management of operating budgets for all departments and associated costs. Manages staffing schedules to ensure coverage of critical events and everyday operations. Works with the Departmental Administration on budgets and quality control. Ensures safe and efficient function of all hospital and university buildings, equipment, systems and grounds. Supports the Director and regulatory agencies (TJC, PA Dept. of Health, City L&I, etc.).

• Develops and demonstrates a working understanding of client needs (patients/clinical units/research, etc.) and supports the Facilities department in minimizing organizational risk.
• Provides knowledge-based support to drive continuing compliance, service level improvement, added value to patient care environment and satisfaction, minimized business impact of operational interruptions, and financial responsibility for requested service levels.
• Monitors overall condition of all building systems related to academic, healthcare and research missions of the institution including all systems, equipment and grounds for safety and efficiency.
• Monitors and maintains compliance with state and local codes, TJC compliance and insurance compliance, and through periodic and documented inspections.
• Works in support of the Senior Director, Directors of Operations and all Facilities staff, ensuring compliance with all requirements of regulatory agencies including continuous readiness for TJC, PADOH, and all other regulatory site visits.
• Meets with appropriate TJC, state, local, and all other survey and inspection personnel referred by Administration to review surveys and corrective responses.
• Reports to the Directors of Operations and Compliance on presence and results of all inspections and surveys with any requirements or recommendations for corrective action.
• Works with the Facilities Administration staff, participates in the planning of future development of physical facilities and systems.
• Develops, reviews and recommends approval of plans for equipment and systems retrofit, repair replacement or additions to be carried out by institutional personnel and/or outside contractors.
• Responsible for readiness, functioning and maintenance of all hospital life safety systems (fire alarms, sprinkler systems, emergency generators, etc.).
• Supports negotiation, application and management of the collective bargaining agreement between Jefferson and the Teamsters Union (Facilities Services).
• Interacts with co‑workers, visitors, and other staff consistent with the iSCORE values of Jefferson.

• Bachelor’s Degree in Engineering or related field.

• 4 years Maintenance Supervision experience in a medium to highly regulated or technical field.
• 1 year prior experience in Healthcare Facilities Management or equivalent industry (collective bargaining experience preferred).

• Demonstrated ability to lead a diverse team of Facilities professionals and skilled craftspeople; work well in both collaborative and independent assignments; motivate others and drive performance.
• Demonstrated ability to manage multi‑million dollar operational and capital budgets to targets and make informed decisions regarding prioritization of work.
• Excellent organizational skills and interpersonal communications (speaking, written and electronic).

• MS Office, MS PowerPoint, budgeting and financial program skills.

• ASHE, CHFM certification…