Part Time Accounting Clerk

Under direct supervision, this part‑time position (up to 30 hours per week) supports the Finance Department by performing various duties:

• Reconcile local hospitality and accommodations taxes, and compile spreadsheets for accounts payable and fiscal analysts.
• Enter and scan journal entries, accounts payable vouchers, and W-9s.
• Process payment invoices for grants and donations.
• Retrieve and distribute office mail, and assist walk‑in customers with inquiries.
• Other associated administrative tasks.

Apply knowledge of standard accounting principles; associate’s degree in business or accounting preferred. Reports to the Deputy Finance Director.

Specific duties include:

• Retrieve Finance department mail from the mailroom and distribute to appropriate Finance staff; open assigned mail such as invoices and payments.
• Review utility invoices to be paid and prepare spreadsheets; sort bills and enter onto appropriate spreadsheet ensuring totals match the backup documentation.
• Assist the Accounts Payable Analyst by entering vouchers in the financial software system; ensure coding is correct based on information given and stamp invoices with date paid.
• Scan W-9s to the appropriate shared file and upload scanned files to vendor files in the financial software system; ensure the most updated form is attached to the vendor file.
• Under guidance from accounting staff and/or the Deputy Finance Director, reconcile assigned subsidiary ledger accounts to the general ledger; identify discrepancies and prepare corrective entries as required.
• Assist the accounting staff with journal entries by entering the information in the financial software system; reconcile to backup documentation and ensure coding is correct; ensure debits and credits align; may post journal entries to the general ledger.
• File various documents including invoices, journal entries, W-9s, Certificates of Insurance, etc.
• Reconcile cash receipts records for Local Accommodations Tax and Local Hospitality Tax; update spreadsheets for any missing collections; inform accounting staff of any discrepancies; assist Accountant/Fiscal Analyst with sending correspondences to taxpayers as required.