Payroll Coordinator

Performs a variety of moderate and technical payroll processing work to support Countywide payroll operations; that include but are not limited to, preparation, maintaining payroll related records and data files and assisting employees with payroll related issues. Processes payroll changes and ensure that the payroll data submitted for processing are accurate and comply with payroll and related personnel requirements; does related work as required.

Work is performed under the general direction of the Human Resources Director.

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force constantly to move objects; work requires reaching, fingering, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities;

the worker is not subject to adverse environmental conditions.

• Processes payroll information for the preparation of payrolls.
• Reviews and corrects department data entry for payroll hours and leave tracking.
• Assists in the training of department personnel for entry payroll and leave tracking entry.
• Processes new employee data.
• Updates payroll deduction and benefit master files.
• Prepares payroll vendor distribution check requests, billing to outside agencies, direct deposit statements, and other payroll related transactions.
• Maintains payroll and related records and files.
• Updates, corrects and edits payroll files.
• Responds to employee inquiries and provides assistance regarding payroll related issues
• Processes payroll check corrections and special checks as needed.
• Prepares employee and employer insurance adjustments.
• Coordinates and reconciles unemployment, garnishments and child support orders for payment.
• Assists with budget position control maintenance.
• Processes time and attendance records for the Department
• Prepares, reconciles and files all payroll reports and ensures payment of related payroll taxes, including quarterly and annual payroll reports.
• Conducts fiscal and calendar year-end reconciliations; generates W-2s and corresponding state and federal withholding statements; files statements with proper agency.
• Assists directors, supervisors and employees with interpreting county payroll policies and guidelines; stays current on legislative developments for payroll; assists with policy revisions, development, and implementation.
• Responsible for records management within assigned area of responsibility, retains and destroys records in accordance with state and federal laws and regulations, purges documents for destruction.

• General knowledge of federal, State and local laws, rules and regulations governing payroll reporting and related federal and state tax procedures.
• General knowledge of organization, functions and programs of municipal governments.
• Proficiency in the use of computer systems, Microsoft Office programs (Word, Excel, and Outlook), and various office machines.
• General knowledge of the principles, procedures and practices of established accounting transactions.
• General knowledge of the current literature, trends, and developments in the field of employee relations, and payroll administration.
• Ability to quickly develop working knowledge of the software and databases.
• Ability to effectively manage priorities, meet deadlines, and manage time.
• Ability to exercise tact and courtesy in frequent contact with employees, outside service vendors or agency representatives, and the public.
• Ability to handle confidential personnel matters.

Any combination of education and experience equivalent to an Associate Degree in Business or Accounting or related field and 2 plus years of experience in public accounting/payroll or related field.