Logistics Officer

Logistics Officer

The Logistics Officer is responsible for planning, coordinating, and managing the logistics functions of the Indian Land Fire District. This position ensures department personnel have the equipment, supplies, fleet support, uniforms, facilities resources, and vendor services necessary to operate safely and efficiently. The Logistics Officer oversees inventory, purchasing support, asset accountability, fleet maintenance coordination, and emergency logistics while maintaining accurate records and supporting department budgeting and operational readiness.

This is primarily a weekday administrative and support assignment. Fire service experience is preferred but not required. Employees who possess applicable fire service certifications may provide operational support during significant incidents when directed by department leadership; routine emergency response is not an essential function of this position. Work is performed in office, station, warehouse, fleet, and outdoor environments. The position involves frequent walking, standing, lifting, carrying, loading, and operating department vehicles or equipment.

Occasional exposure to weather, noise, and emergency incident environments may occur.

• Manage the acquisition, storage, distribution, and accountability of department supplies, uniforms, PPE, medical supplies, and operational equipment.

• Maintain inventory control systems and conduct periodic inventories.

• Monitor inventory levels and coordinate replenishment to maintain operational readiness.

• Maintain organized storage areas and logistics work spaces.

• Recommend standardization and replacement of equipment and supplies.

Fleet, Apparatus & Asset Management

• Coordinate preventative maintenance, inspections, testing, repairs, and warranty work for department vehicles, apparatus, trailers, generators, and other assigned assets.

• Maintain maintenance schedules, service records, and asset documentation.

• Coordinate with vendors and repair facilities to minimize equipment downtime.

• Assist with outfitting, placing into service, and tracking new apparatus, vehicles, and equipment.

• Maintain department asset and equipment accountability records.

Coordinate quotes, purchasing requests, bid documentation, purchase orders, and procurement records in accordance with department and county policies.

Develop and maintain professional relationships with vendors, contractors, and service providers.

Research products and services to improve quality, efficiency, and cost effectiveness.

Assist with budget preparation by identifying replacement schedules and anticipated logistics expenditures.

Coordinate logistics support for fire stations and administrative facilities, including supplies, equipment, and vendor services.

Assist with facility improvement projects and maintenance coordination as assigned.

Support department events, training activities, and special projects requiring logistical planning.

Coordinate and distribute resources during extended incidents, disasters, and special events.

Acquire and manage food, water, fuel, rehabilitation supplies, replacement equipment, and other operational resources during prolonged incidents.

Coordinate with partner agencies, emergency management, and vendors to obtain needed resources.

Occasional after-hours, weekend, holiday, or emergency support may be required based on operational needs.

Maintain accurate records related to inventory, purchasing, maintenance, warranties, uniforms, assets, and vendor contracts.

Prepare reports, spreadsheets, and other administrative documentation.

Assist in developing logistics procedures, forms, and recordkeeping systems.

Perform other related duties as assigned.

High school diploma or GED.

Valid driver's license.

Strong organizational, communication, and customer service skills.

Ability to prioritize multiple projects and work independently.

Proficiency with Microsoft Office and computerized purchasing, inventory, or recordkeeping systems.

Ability to lift, move, load, and organize equipment and supplies weighing up to 50 pounds, with or without reasonable accommodation.

Experience in logistics, purchasing, inventory management, fleet coordination, facilities support, or a related field.

Fire department or emergency services experience preferred.

Experience with municipal procurement, purchasing, bidding, and vendor management.

Experience coordinating fleet maintenance and department assets.

ICS 100, 200, 700, and 800 certifications preferred.

Knowledge of inventory control, purchasing, and asset management principles.

Ability to build productive relationships with vendors, contractors, and department personnel.

Ability to maintain accurate records and prepare administrative reports.

Ability to adapt to changing operational priorities and support emergency operations when needed.

Exercise sound judgment and represent the department professionally.