Substitute School Secretary

• Previous secretarial experience preferred.
• Working knowledge of basic office procedures, computer programs, and operations of common office equipment.
• Any alternatives to the above qualifications as the Board may find appropriate or acceptable.

REPORTS TO:
Building Principal

JOB GOAL:
To ensure the smooth, efficient, and cordial operation of the School Office so that the office's maximum positive impact on the education of students can be realized.

• Adheres to district policies.
• Arrives to work on time and attends work on a regular basis.
• Demonstrates effective interpersonal relationship skills by greeting all visitors courteously and attempts to meet their needs to the best of their ability.
• Demonstrates effective phone communication skills by greeting callers in a welcoming and professional manner. Engages in active listening to understand caller needs quickly and accurately.
• Uses discretion and maintains ethical behavior in handling situations requiring confidentiality.
• Selects appropriate channels for resolving concerns/problems.
• Demonstrates effective communication skills by speaking clearly and expressing ideas logically and giving clear, explicit explanations.
• Uses written communication appropriately and professionally.
• Demonstrates fairness and consistency in dealing with students, parents, community members and other school staff acknowledging their rights to hold differing views or values.
• Promotes the belief that all students can and will learn.
• Exercises reasonable responsibility for student management throughout the entire building.
• Promotes community involvement with the school.
• Cooperates with parents in the best interests of the students.
• Works effectively with all levels of school personnel by interacting positively with teachers, teaching assistants, administrators, and other support personnel.
• Interacts positively with students; individually and in groups.
• Participates with other staff and students in school related activities such as class sponsorship, clubs, special events, etc.
• Places and answers calls appropriately, records messages, maintains a log of calls and returns phone calls promptly.
• Maintains and submits accurate data and reports for the school and to the district in a timely manner.
• Processes incoming and outgoing mail.
• Processes student enrollment and withdrawal.
• Requests records for new students and forwards records of withdrawing students to receiving districts.
• Maintains permanent records.
• Processes all changes and adjustments in student schedules.
• Maintains records, both written and electronically, on teacher attendance and substitute attendance.
• Contacts and secures substitute teachers when they are needed.
• Maintains computerized student management system and a regular filing system, as well as a set of locked confidential student files, and process incoming correspondence as directed.
• Supports the maintenance of student attendance by communicating with parents, staff, and students by phone or letter for the purpose of providing information on a variety of attendance issues.
• Disseminates accurate school information in a timely manner.
• Utilizes public address system appropriately and in an effective manner.
• Encourages, models, and maintains high standards of conduct.
• Attends appropriate meetings.
• Serves on committees.
• Performs other duties as many, from time to time be assigned by the supervisor.

FREMONT COUNTY SCHOOL DISTRICT #14

SECRETARY/RECEPTIONIST

Job Description

TITLE:
Secretary/Receptionist

Qualifications

• High School Diploma or equivalent
• Previous secretarial experience preferred.
• Working knowledge of basic office procedures, computer programs, and operations of common office equipment.
• Any alternatives to the above qualifications as the Board may find appropriate or acceptable.

REPORTS TO:
Building Principal

JOB GOAL:
To ensure the smooth, efficient, and cordial operation of the School Office so that the office's maximum positive impact on the education of students can be realized.

Performance Responsibilities Of Secretary/Receptionist

• Adheres to district policies.
• Arrives to work on time and attends work on a regular basis.
• Demonstrates effective interpersonal relationship skills by greeting all visitors courteously and attempts to meet their needs to the best of their ability.
• Demonstrates effective phone communication skills by greeting callers in a welcoming and professional manner. Engages in active listening to understand caller needs quickly and accurately.
• Uses discretion and maintains ethical behavior in handling situations requiring confidentiality.
• Selects appropriate channels for resolving concerns/problems.
• Demonstrates effective communication skills by speaking clearly and expressing ideas logically and giving clear, explicit explanations.
• Uses written communication appropriately and professionally.
• Demonstrates fairness and consistency in dealing with students, parents, community members and other school staff acknowledging their rights to hold differing views or values.
• Promotes the belief that all…