Records Clerk​/ADT Assistant 2026-02336

Open Until Filled

At the Wyoming Life Resource Center (WLRC), we help people with disabilities live full, happy lives. We are looking for a highly organized, friendly professional to join us as an ADT/Records Assistant
. This position assists the Medical Records department with maintaining electronic and paper medical records and processes and maintains a variety of information and data. You will provide records management and Admission, Discharge, and Transfer (ADT) support to facilitate accurate and efficient resident admission, transitions, and health information management at the Wyoming Life Resource Center. Maintain accurate, complete, and confidential resident medical and legal records through document review, electronic health record (EHR) indexing, record maintenance, release of information, and required hardcopy record management.

Assist the ADT coordinator with pre-admission inquiries and documentation review, admission paperwork and assessments, coordination with residents, representatives, interdisciplinary teams, and outside entities, and discharge planning activities. You will support continuity of care and regulatory compliance by identifying and resolving documentation discrepancies, coordinating the flow of information throughout the admission and discharge processes, and ensuring resident information is maintained and disclosed in accordance with HIPAA, federal and state requirements, and agency policies.

Human Resources Contact:
Tammy /  / tammalee.keysaw1

• Facilitate the intake of new resident information by managing the accurate review and indexing of clinical documentation into the electronic health record
  (EHR) system, ensuring all admission records meet regulatory and HIPAA requirements.
• Verify the accuracy, legibility, and completeness of scanned admission documentation prior to upload, coordinating with interdisciplinary team members and external entities to resolve documentation gaps immediately.
• Maintain both electronic and hardcopy records to support the continuity of care throughout the admission process, ensuring seamless data integrity for clinical
  and administrative review.
• Assist the ADT Coordinator as requested in fielding inquiry calls and monitor online requests from the Wyoming State Hospital and community facilities regarding placement at WLRC.
• Review pre-admission documentation to ensure people fit the criteria for WLRC admission.
• Collaborate with new residents and resident representatives on completing new admit documents and appropriate assessments (e.g., LT101, PASRRI and II).
• Ensure the integrity of the admissions process by maintaining accurate resident electronic health records and legal files, proactively identifying discrepancies in
  incoming intake documentation.
• Collaborate with interdisciplinary team members and clinical contributors to resolve documentation gaps or inconsistencies during the admission phase, ensuring complete and reliable resident data.
• Perform essential clerical updates to resident profiles, including demographic and identifier verification, to support accurate admissions processing and continuity of care.
• Manage the secure release of protected health information (PHI) to support effective admission and discharge transitions. Process information requests from agencies, providers, and authorized entities, ensuring strict adherence to HIPAA and agency policy. Verifies authorization for all disclosures, maintaining meticulous records of released information to support the integrity and compliance of the admissions workflow.
• Assist the ADT Coordinator as requested in working with the interdisciplinary team to identify appropriate discharge criteria and community support for residents at the WLRC.
• Participate and…