Operations Coordinator

Operations Coordinator

Reports to:

Business Operations Manager. Full‑time, salaried, non‑exempt.

Start date:

late‑July.

Location:

Lander, WY. Salary range: $41,000 – $45,000 annually. Competitive benefits and time‑off package.

The Wyoming Outdoor Council is the state’s oldest independent conservation organization. We advocate for Wyoming’s environment and communities using multiple knowledge systems and evidence‑based practices to ensure comprehensive and long‑term solutions.

• Health insurance premium covered 100% for employees and 50% for dependents.
• 100% of employee vision, dental, disability, and workers’ comp premiums paid by WOC.
• 403(b) retirement plan with up to a 5% match.
• 12 days paid wellness/sick leave per year.
• Vacation accrual starts at 15 days per year.
• 2 paid discretionary days per year.
• 11 paid holidays.
• Paid religious observance leave upon approval.
• Cell phone stipend.
• 12 weeks paid family leave (available twice, after 18 months of employment).
• 8 weeks paid sabbatical leave (available every five years with approval).

• Mission:
  We are mission driven, dedicated to protecting Wyoming’s environment and quality of life now and for future generations.
• Responsibility:
  We lead with humility, value diverse perspectives, and are solutions oriented.
• Respect:
  We contribute to a respectful and equitable workplace where everyone feels a genuine sense of belonging.
• Relevance:
  We seek creative solutions to tough problems and are flexible to change course if needed.
• Reciprocity:
  We communicate directly with kindness and honesty and respond to feedback with openness and a growth mindset.

You will be a member of our operations team, supporting the overall conservation and fundraising work at the Outdoor Council. You will work closely with the business operations manager, finance director, and other staff.

• Troubleshoot and resolve campus‑related issues.
• Serve as point person for all campus needs for staff.
• Maintain campus organization and cleanliness, including trash removal and recycling.
• Maintain kitchen, meeting rooms, copy room, and garage organization.
• Maintain exterior grounds: work with landscapers in summer and snow/ice removal in winter.
• Coordinate with contracted cleaners, landscapers, and other vendors.
• Manage vehicle usage, cleanliness, repairs, maintenance, and registrations.
• Monitor use of the EV charging station.
• Manage the use of the publicly‑shared meeting space, including setup, online booking, and communication with users.
• Manage recycling bin rental program.
• Maintain campus security and manage door code and key assignments.
• Responsible for opening and closing the office.
• Enter daily donations into the database.
• Communicate with the development team regarding donations and thank‑you letters.
• Process staff monthly expense reports.
• Ensure weekly bank deposits.
• Support monthly donation database reconciliation processes.
• Maintain current merchandise inventory.
• Assist with bookkeeping, daily financial processes, and audit preparation as needed.
• Support filing and accounts payable.
• Greet incoming visitors and ensure their needs are met.
• Process incoming mail and packages.
• Monitor and address needs in the organization’s email.
• Support internal event logistics, including annual staff retreat, and external event logistics as needed.
• Maintain approved levels of snacks and office supplies.
• Support onboarding and offboarding of staff and board.
• Assist with data entry projects as needed.
• Assist with regularly scheduled publication mailings as needed.
• Serve as backup for the Technology and Systems Coordinator for internal meetings.
• Support the work of equity and belonging at WOC.
• Attend and participate in annual staff retreat and in‑person staff days.
• Other duties as assigned.

Experience working on Macs and within Google Workspace. Comfortable learning new systems and working with standard office technology. Strong organizational skills and the ability to manage competing priorities. Experience troubleshooting straightforward maintenance issues. Proficiency with database entry and data consistency. Ability to maintain confidentiality of donor information. Background…