Personal assistant - office

Overview

Languages

English

• Secondary (high) school graduation certificate

1 year to less than 2 years

Work must be completed at the physical location. There is no option to work remotely.

• Construction
• Business services

• Assist with staff consultation and grievance procedures
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Liaise with management, union officials and HR consultants
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Work with the marketing department to understand and communicate marketing messages to the field
• Perform basic bookkeeping tasks

• MS Excel
• MS Outlook
• MS Power Point
• MS Windows
• MS Word
• Database software
• Simply Accounting
• Google Drive
• Data administration

• Correspondence
• Reports and records
• Contracts
• Invoices
• Business process management

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Team player
• Time management
• Accountability
• Dependability

• Health care plan