Administrative Assistant

We are hiring an Administrative Assistant to support our client’s busy Langley office for an 18‑month contract opportunity. The Administrative Assistant will support office operations, provide administrative support to the Board of Directors, manage travel and contribute to communications. It’s a diverse position, a unionized role and comes with an excellent total compensation package in a collaborative working environment.
About Our Client  Our client has been a leader in their industry for many years. The Administrative Assistant will work closely with leadership, support the Board of Directors for annual meetings and general day‑to‑day requests, and join a progressive, growing organization.
About The Opportunity  This opportunity is a 18‑month contract. The Administrative Assistant is responsible for managing and supporting five senior managers and focuses on supporting the Board of Directors which will include meeting coordination, scheduling, meeting minutes and action items. Supporting communications and multiple executives make this a diverse role to step into.
About The Position   Office operations – greeting guests, managing office equipment, couriers, catering.
Board support – scheduling and coordinating meetings, meeting minutes and distribution, travel arrangements and expenses.
Communications and media – drafting various communications for internal and external stakeholders and media.
Governance support, research and data collection.
Manages databases, updates webpages and media.
Assists with invoicing and general data entry.
General administration and projects as required.
The Requirements   A post‑secondary degree or diploma in business or a related field and 3+ years of experience in an administration role is required, or completion of a certificate program and 5+ years of experience.
Prior government or regulatory industry experience is preferred.
Excellent communication skills, able to produce high‑level communications for public distribution.
Prior experience working with and supporting a Board of Directors.
Strong attention to detail.
Must be able to manage time and effectively communicate and set expectations.
Prior experience reporting to multiple executives is desired.
High‑level travel planning and meeting coordination is desired.
Knowledge of governance and experience in a federally regulated industry is an asset.
A professional, collaborative approach to problem‑solving.
Intermediate–advanced MS Office and Adobe Pro skills – testing will be involved.
Must be able to pass background checks and provide professional references.
Compensation   Hourly pay $34.51
Competitive benefits and vacation

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