Project Administrator BC

Milestone is looking for creative people who enjoy a challenge. We provide contracting excellence to our clients, daring them to let us collaborate on their toughest and most sensitive projects across Canada. Specializing in soil and ground remediation, water treatment, heavy civil construction, building decommissioning, land reclamation and rehabilitating sensitive habitats; our people thrive in a fast paced and ever changing environment.

Everyone on our team believes in finding creative solutions for our clients while making a positive impact to our environment and community. This can be a tough job and isn’t for everyone. Milestone is up to the challenge, are you?

Milestone’s success comes from putting our team first. We are employee‑owned and commit to keeping our people safe, offering competitive wages and benefits, and providing opportunity for professional growth and development. Putting our people first is a promise we have been able to deliver on for the last 10 years and we continue growing stronger. If you think you are a fit, then we want you to grow with us.

Learn more about us and what we do on our website!

At Milestone, we collaborate relentlessly; we strive to inspire a diverse team of talent; we care, we are equitable, we are inclusive. We want every team member to feel and know they belong here. We are inspired by our people - the best in the business. Our work with Indigenous partners and communities has been a tremendous source of pride and learning for Milestone.

We are committed to Indigenous Peoples as partners and employees. We have much to learn from all our partners and employees. We look forward to continuing to attract and retain the best people to tackle the most complex challenges of a cleaner world. Only through acknowledging and encouraging everyone’s potential and contributions will we succeed.

Milestone Environmental Contracting Inc. (MECI) is seeking a Project Administrator (PA) to assist the project delivery team through all stages of the project lifecycle, from the estimating to project closeout. Focus is on facilitating the information flow from the onsite Milestone project team, including subcontractors and suppliers, to the Project Manager (PM), and to the client.

The PA is responsible for gathering project information and compiling it to meet the needs of the client and Milestone. The PA supports the PM with administrative tasks associated with the project and supports the finance and project controls functions with entering project data into Heavy Job and Sage Intacct. PMs rely heavily on the PA for administrative support and the timely delivery of project information through out the project lifecycle.

Like all employees here, you will be responsible for representing Milestone in a professional way that reflects our core values of Ingenuity, Entrepreneurial Spirit, Caring, Accountability and Collaboration. You will add value to the company through your attention to detail, initiative to investigate and look for ways to improve day to day workflow, and your team‑player communication style.

• Receive, review, and process field data including daily timecards in Heavy Job with supporting backup and vendor invoices, request revisions if necessary.
• Verify accurate data capture and processing for all project costs including labour, equipment, subcontractor, and materials.
• Responsible for the client and vendor invoices for the project with support from the PM, finance and project controls.
• Assist with pre‑qualifications, tenders, proposals documentation.
• Sage/Heavy Job project setup and reconciliation.
• Subcontract, purchase order, change order creation and entry to Sage Intacct / Heavy Job.
• Support project closeout procedures.
• Meet submission deadlines by establishing priorities and target dates for information gathering, writing, review, and approval.
• Arrange for Bonding and Certificates of Insurance.
• Set up project and client billing templates.
• Support the project delivery team in meeting the project deliverables as required.
• Support subcontractor vetting and prequalification process.

• Reads, understands, and follows MECI’s…