Administrative Assistant

We are hiring an Administrative Assistant to support our client’s busy Langley office on an 18‑month contract. The role is diverse, unionized, and offers an excellent total compensation package in a team‑oriented environment.

Support office operations, provide administrative support to the Board of Directors, manage travel, contribute to communications, and work closely with leadership to support senior managers.

• Manage and support 5 senior managers.
• Coordinate and schedule Board of Directors meetings; prepare and distribute meeting minutes and action items.
• Handle travel arrangements and expense reporting for executives.
• Draft communications for internal and external stakeholders, including media.
• Maintain databases, update webpages and media.
• Assist with invoicing and data entry.
• Perform general office administration and project tasks as required.

• Post‑secondary degree or diploma in business or a related field and 3+ years of administration experience, or a certificate program and 5+ years of experience.
• Prior experience supporting a Board of Directors.
• Exceptional written communication skills; ability to produce high‑level communications for public distribution.
• Strong attention to detail and effective time‑management.
• Experience reporting to multiple executives is desired.
• High‑level travel planning and meeting coordination experience is desired.
• Knowledge of governance and experience in a federally regulated industry is an asset.
• Intermediate‑advanced proficiency in MS Office and Adobe Acrobat.
• Ability to pass background checks and provide professional references.

Hourly pay: $34.51. Competitive benefits and vacation.