Office Administrator

Summit Search Group has been retained by the Winnipeg Metropolitan Region (WMR) to recruit an Office Administrator on a one-year term with the possibility for extension.

WMR serves as the coordinating body for municipalities across Manitoba’s capital region, including the City of Winnipeg. It focuses on cross‑boundary challenges such as infrastructure, housing, economic development, and environmental resilience.

The Winnipeg Metropolitan Region seeks an experienced and adaptable Office Administrator to join its team on a one-year term, with a clear intent to transition the role into a permanent position. The role blends senior executive and board support with day‑to‑day administrative needs, reporting to the Executive Director.

• Provide comprehensive administrative and clerical support to the Executive Director and staff, including correspondence, records management, scheduling, and calendar coordination.
• Support board governance functions, including agenda preparation, meeting minutes, document distribution, and logistical coordination for board meetings.
• Serve as the first point of contact for visitors and incoming communications, managing phones, general email, and mail intake while maintaining a professional front‑of‑office presence.
• Act as the organizational liaison for employee pension administration, group benefits, corporate insurance, and external service providers, supporting the Executive Director without owning these functions.
• Assist with financial administration, including processing invoices, receipts, and cheque requests, and contribute to the development of standard operating procedures and policy documentation.
• Oversee day‑to‑day office operations, including supply management, building and maintenance coordination, meeting logistics, and general errands to ensure the office runs smoothly and efficiently.

• 3+ years of progressive administrative experience; prior experience in a government, quasi‑governmental, nonprofit, or similarly structured environment is a strong asset.
• Demonstrated ability to support senior leadership with discretion, including experience with board governance coordination and handling confidential or politically sensitive information.
• Proficiency with the Microsoft Office suite (Word, Excel, Outlook, Teams) and adaptability to evolving tools and systems.
• Excellent written and verbal communication skills, a professional presence, and interpersonal confidence to engage with staff, board members, government officials, and external stakeholders.