Purchasing Assistant

Overview

MSALABS is an experienced global provider of geochemical laboratory services to the exploration and mining industries in Canada, the USA and around the world. We have a rapidly growing network of laboratories in key mining regions around the world to limit lead times and transit costs and we employ the latest hi‑tech analysis equipment.

We are seeking a highly organized and detail‑oriented Purchasing & Administrative Assistant to join our team. This is a 3‑month position.

• Core administrative responsibilities including data entry, filing, photocopying, managing incoming and outgoing mail, and creating letters and memos.
• Create purchase orders and place orders with suppliers.
• Request quotes from suppliers.
• Track delivery dates on orders.
• Receive orders, organize, scan and file packing slips.
• Match packing slips to approved purchase orders along with AP invoices.
• Answer and direct incoming phone calls.
• Greet and re‑direct customers and couriers.
• Ensure all guests sign‑in, have a visitor pass, and are accompanied by a staff member.
• Prepare, receive, and distribute mail/faxes.
• Update and distribute in‑house phone list as required.
• Maintain appearance of reception, front lobby and boardroom area.
• Maintain office supplies.
• Maintain inventory list for office and laboratory supplies.
• Maintain and create Excel spreadsheets.
• Support the logistics department when required.
• Organize freight quotes and shipments.
• Coordinate site events when required.
• Accounting admin support including accounts payable and accounts receivable.
• Prepare credit applications.
• Book flights and accommodations.
• Participate, when requested, in department and health and safety meetings.
• Participate, when requested, in internal and external audits.
• Keep work area clean, neat, and organized.
• Other responsibilities as assigned.

• 1 year experience in Purchasing is required.
• Purchasing in Accpac and/or Dynamics 365 is an asset.
• Proficient computer skills, including Microsoft Office Suite (Word, Excel, Outlook).
• Solid attention to detail and excellent organizational skills.
• Ability to multitask and prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Familiarity with phone systems and customer service principles.
• Data entry experience is required.
• Ability to speak French considered an asset.