Ministry & Community Coordinator

Position:
Ministry & Community Coordinator

Department:
Ministry & Community Engagement

Term:
Permanent Full Time (40 hours/week)

Reports to:

Director, Ministry & Community Engagement

Location:

Langley, BC

Salary range: $47,000 - $52,000 per annum

About Us
Focus on the Family Canada is a Christian not‑for‑profit dedicated to helping families thrive since 1983. Through our programs, resources, and initiatives, we support individuals and families in navigating life's challenges with faith, resilience, and love. Rooted in biblical values, we believe in fostering strong, healthy relationships and empowering communities through compassionate and faith‑based support. Learn more at

About the Opportunity
The Ministry & Community Engagement department advances Focus on the Family Canada’s mission by strengthening relationships with churches, denominations, ministry networks, pastors, volunteers, and ministry leaders across Canada. The department promotes Focus Canada’s resources, supports clergy and ministry leaders through care‑based initiatives, and oversees retreat ministries that provide renewal, refreshment, and pastoral care.

Under the umbrella of Ministry and Community Engagement, the Kerith Retreats ministry provides focused retreat experiences grounded in biblical principles designed to renew and refresh pastors, ministry couples, and Christian leaders through personalized care, group sessions, spiritual encouragement, hospitality, and a restful retreat environment.

The Ministry & Community Coordinator plays a vital role in supporting the Ministry & Community Engagement department through exceptional administrative, coordination, and operational support. The Coordinator ensures retreat registrations, volunteer administration, departmental projects, ministry initiatives, and operational systems are delivered accurately, efficiently, and professionally while supporting positive experiences for retreat participants, volunteers, ministry leaders, and internal stakeholders.

The successful candidate is highly organized, detail‑oriented, service‑minded, and enjoys coordinating multiple priorities while supporting meaningful ministry outcomes. Some travel may be required (up to 10%) and occasional evenings and weekends may be necessary for ministry events and retreats.

Responsibilities

Departmental Administration & Project Coordination (40%) – support the effective execution of departmental projects, ministry initiatives, strategic priorities, and internal operations by ensuring strong administrative organization, coordination, reporting, and follow‑through.

Retreat Registration & Participant Support (30%) – deliver a positive and seamless participant experience through professional and excellent administration of Ministry Leaders Retreat registrations and participant communications.

Volunteer Program Administration (20%) – provide administrative leadership and support for Focus Canada’s volunteer engagement program (Impact Teams) by maintaining systems, coordinating volunteer activities, and supporting volunteer growth and retention.

Ministry Initiatives and Event Support (10%) – support conferences, ministry events, church engagement activities, sponsored events, and departmental initiatives through planning, logistics coordination, administration, and follow‑up.

Success Looks Like

Well‑coordinated projects and administrative processes.

Accurate project documentation, records, and supporting materials such as tracking of departmental expenses, invoices, purchase requests, and budget information.

Effective meeting, schedule, and project coordination.

Timely completion of assigned departmental priorities.

Accurate and timely retreat registrations and participant records (currently on Zanda).

Responsive communication with retreat participants.

High participant satisfaction with the registration process.

Accurate volunteer records and reporting (currently on Time Counts).

Timely volunteer communication and support.

Effective recruitment, screening, onboarding, and engagement processes.

Strong volunteer participation and retention.

Well‑organized ministry events and initiatives.

Effective stakeholder communication and coordination.

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